Special Education IEP Case Manager - San Francisco

KIPP Public Schools Northern California•San Francisco, CA

4d•$83,000 - $89,000•Hybrid

About The Position

The Special Education IEP Case Manager manages the development, implementation, and compliance of Individualized Education Programs (IEPs) for approximately 60–70 students across TK–12. The role ensures students with disabilities receive individualized educational services and supports aligned to their needs, and coordinates with families, educators, school leaders, and service providers to support timely IEP processes, meaningful student progress, and equitable access to educational opportunities. The position reports to the Associate Director of Special Education and has an end date of June 30, 2027. The case manager manages IEP development, annual reviews, reevaluations, assessments, goal setting, progress monitoring, compliance timelines, documentation, and IEP meetings when authorized as an LEA Administrator designee or Education Specialist. The position collaborates with families, students, school staff, and related service providers, and improves assigned case management workflows within the established special education model. The role involves a hybrid work setting, with four days per week onsite and one day potentially remote, and frequent school and regional travel of up to 40%.

Requirements

At least 2 years of relevant experience in special education case management, academic evaluation, special education instruction, or related special education coordination.
Demonstrated experience coordinating individualized student supports, managing competing deadlines, and collaborating with families and school-based teams.
Bachelor’s degree from an accredited institution, subject to confirmation of applicable credential requirements.
Valid California Special Education teaching credential appropriate to the assigned responsibilities.
Knowledge of federal and California special education requirements, including IEP development, eligibility evaluations, procedural timelines, and documentation.
Ability to conduct academic assessments, interpret student performance data, and translate findings into measurable IEP goals and individualized supports.
Strong organizational and project management skills, including managing a substantial student caseload, maintaining accurate records, and meeting legal deadlines.
Strong communication and relationship-building skills with students, families, educators, and service providers across diverse communities.
Proficiency with digital documentation, collaboration, and data management tools, including Google Workspace or comparable platforms.
Commitment to KIPP NorCal’s mission, educational equity, inclusive practices, and the belief that all students can achieve at high academic levels.
Valid California driver’s license and access to reliable transportation for work-related travel, subject to HR review.

Nice To Haves

Experience using the Special Education Information System (SEIS) or a comparable IEP management platform.
Experience working with TK–12 students in diverse, historically underserved school communities.
Familiarity with school-based special education service delivery and collaboration across multiple school sites.

Responsibilities

Manage a caseload of approximately 60–70 students across TK–12 and complete IEP development, annual reviews, reevaluations, and related processes accurately and within required timelines.
Develop and coordinate individualized education plans, ensuring goals, accommodations, modifications, and services reflect documented student needs and support educational progress.
Coordinate IEP implementation with general education teachers, special education staff, and related service providers across learning environments.
Conduct comprehensive academic assessments for initial eligibility determinations and reevaluations, and produce timely evaluation results.
Develop measurable annual IEP goals with educators, service providers, and families, addressing students’ academic, behavioral, and social-emotional needs.
Manage student progress monitoring and data analysis, providing meaningful information to IEP teams and families to inform instructional adjustments.
Manage IEP compliance timelines, documentation requirements, and case management workflows in accordance with applicable federal and California requirements.
Maintain accurate, complete, current, and audit-ready special education records, including evaluations, IEP documents, progress reports, parent signatures, and related documentation.
Lead IEP meetings when serving in an authorized capacity as an LEA Administrator designee or Education Specialist, ensuring stakeholder participation, procedural compliance, and clear documentation.
Coordinate communication among families, students, teachers, school leaders, and related service providers about student needs, IEP goals, and service implementation.
Build collaborative relationships with general education teachers and service providers to promote accommodations, instructional differentiation, and modifications aligned with IEPs.
Improve assigned case management workflows using student progress data, stakeholder feedback, and identified process gaps.
Perform other duties as assigned.