IEP Secretary (2 Positions), Special Education

Greeley • Greeley, CO

21h • Onsite

About The Position

The IEP Secretary performs a variety of secretarial and clerical duties for the Special Education department, supporting Special Education teams in an elementary, middle, or high school setting. Duties include handling calls, maintaining department and student records, managing calendars, preparing and editing written materials, scheduling IEP meetings and student testing, and processing IEP-related documents. The role requires protecting the confidentiality of student records, meeting applicable timelines, and traveling between school sites. This is a non-exempt position with a 2026–2027 contract of 194 days. The role reports to the Assistant Director of Special Education and has no supervisory responsibilities.

Requirements

• High school diploma, GED, or equivalent vocational school or short-term courses.
• At least three years of experience in a general office occupation.
• Ability to use Google Suite, including Docs, Sheets, and Slides.
• Ability to organize tasks and complete them within desired deadlines.
• Ability to work with minimal supervisor guidance.
• Attention to detail.
• Ability to travel to multiple school sites.
• English language skills; interpersonal relations, computer and keyboarding, customer service, public relations, critical thinking, and problem-solving skills.
• Ability to maintain confidentiality, manage multiple tasks and priorities, and work effectively with people from diverse cultural and educational backgrounds.
• Excellent verbal and written communication skills.
• Operating knowledge of basic office equipment and computers, including telephones, copiers, fax machines, and email.
• Ability to focus on details to ensure report accuracy.
• Ability to process large volumes of data and forms, handle a high volume of paperwork, operate office equipment safely, and perform repetitive, exacting work.
• Physical ability to sit for long periods and occasionally lift and carry up to 30 pounds.

Nice To Haves

• Knowledge of the Special Education process.
• Bilingual skills.

Responsibilities

• Assist Special Education teams with clerical tasks such as photocopying, printing, scanning, faxing, and assembling information packets.
• Prepare and complete mailings of student records or correspondence.
• Organize records and maintain Special Education student folders and other assigned permanent records while protecting confidentiality.
• Schedule IEP meetings, reserve meeting rooms, and send calendar invitations and reminders to staff, parents, and other appropriate team members.
• Schedule students for testing and assessment appointments.
• Adhere to timelines and attendance policies.
• Coordinate processing and preparation of IEP-related documents received from other districts.
• Send and collect teacher input for initial, reevaluation, and annual IEPs.
• Maintain and update data on the school-based IEP teaching report from Frontline.
• Manage spreadsheets and Google Forms data.
• Manage and submit record requests.
• Perform other assigned tasks.
• Travel between school sites.

Benefits

• Medical insurance
• Dental insurance
• Vision insurance
• Life insurance
• Employee assistance program
• Voluntary life insurance through PERA
• 401(k), 403(b), and 457(b) plans
• Depending on position, leave options including sick leave, discretionary leave, vacation, and paid holidays

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED