Special Education Secretary (Job Grade 4)

Allentown City School District•Allentown, PA

12h

About The Position

The Special Education Secretary is a twelve-month clerical position, Job Grade 4, based at the Administration Center in Allentown, Pennsylvania. The role schedules appointments, provides information to callers, and relieves officials of clerical work and administrative detail. The secretary performs assigned administrative tasks accurately while maintaining strict confidentiality of human resources information in written, oral, and electronic formats. The position supports recordkeeping, correspondence, budgets, purchasing, information retrieval and reporting, communications, scheduling, travel, meetings, supplies, and other secretarial duties as assigned. The starting salary is $34,992. The district offers a comprehensive benefits package to employees who qualify; eligibility for specific benefits is determined by the applicable labor group's collective bargaining agreement.

Requirements

Two to three years of related experience and/or training.
Ability to complete assigned administrative tasks accurately while maintaining strict confidentiality of human resources information in written, oral, and electronic formats.
Ability to read and comprehend instructions, correspondence, and memos.
Ability to perform arithmetic using whole numbers, common fractions, and decimals.
Ability to apply instructions furnished in written, oral, or diagram form.
Ability to access the Internet to collect and analyze research on documents, methods, and procedural samples used in other districts or organizations.
Proficiency in software programs routinely used in the department, particularly Microsoft Office spreadsheet and word-processing applications.
Consistent record of satisfactory work performance.
Satisfactory criminal and child abuse clearances under Acts 34, 114, and 151.
Ability to perform essential job duties satisfactorily.
Ability to perform additional or alternative duties as determined appropriate and acceptable by the board or superintendent.

Responsibilities

Read and route incoming mail.
Locate and attach appropriate files to correspondence for the supervisor to answer.
Assist in maintaining accurate records in compliance with local, state, and federal requirements.
Organize and maintain filing systems, and file correspondence and other records.
Track and maintain budgets.
Generate invoices and purchase requisitions as needed.
Retrieve and enter information and generate reports from Human Resource, Financial Management, and/or Student Information Systems.
Compose and type routine correspondence.
Communicate with parents, vendors and contractors, foundation staff, and external partners as required.
Answer and screen the supervisor's telephone calls and arrange conference calls.
Coordinate the supervisor's schedule and make appointments.
Greet scheduled visitors and direct them to appropriate areas or people.
Arrange and coordinate travel schedules and reservations.
Perform secretarial duties and responsibilities assigned by the supervisor.
Conduct research and compile and type statistical reports as required.
Coordinate and arrange meetings; prepare agendas; reserve and prepare facilities; and record or transcribe meeting minutes.
Prepare outgoing mail and correspondence, including email, faxes, and monthly bulk mailings as required.
Order and maintain supplies and arrange equipment maintenance.
Perform other tasks and assume other responsibilities assigned or delegated by the supervisor.