Sourcing & Vendor Relationship Management #014

Delan Associates•Tallahassee, FL

11d

About The Position

Delan Associates is seeking candidates for Sourcing & Vendor Relationship Management for upcoming opportunities in the Tallahassee, FL Area. This encompasses various roles within the Sourcing and Vendor Relationship Management job family, including Chief Sourcing Officer, Manager IT Procurement, IT Procurement Specialist, Manager Vendor Relationships, Manager Outsourcing Contracts, Contracts Manager, Finance/Administration Specialist, and Technical Advisor. These roles are crucial for developing and implementing IT sourcing strategies, managing procurement processes, negotiating contracts, overseeing vendor relationships, and ensuring cost-effectiveness and efficiency in acquiring IT products and services.

Requirements

Bachelor’s Degree or Master’s Degree in Computer Science, Information Systems, Business Administration, or other related field, or equivalent work experience.
A minimum of 10 years of experience including managing large, multiple, cross-functional team(s) and project(s) and influencing senior management and key stakeholders.
Experience with vendor relationship management, contract negotiation, contract administration, project or asset management in a technology environment.
Bachelor’s Degree in Business Administration, Finance, Accounting, or other related field, or equivalent work experience.
A minimum of 7 years of business experience including managing team(s) responsible for asset management, procurement, finance or other related functions.
A minimum of 3 years of business experience in asset management, procurement, finance or other related functions.
A minimum of 7 years of experience including managing team(s) responsible for vendor relationship management, contract negotiation, contract administration, project or asset management in a technology environment.
A minimum of 7 years of finance or contract management work experience including managing team(s), specifically within the IT area.
A minimum of 4 years of finance or contract management experience.
0 to 2 years of financial management experience, preferably within the IT area.
A minimum of 7 years of IT experience within one or more specialty areas.
Deep level of understanding surrounding information systems, networking theory and architecture standards in areas of expertise.

Nice To Haves

Experience with IT outsourcing contracts exclusively or all enterprise outsourcing contracts.

Responsibilities

Development and implementation of overall IT sourcing strategy.
Evaluating and determining cost-effective means of sourcing, acquiring, and delivering IT products and services.
Making strategic decisions on in-sourcing vs. outsourcing.
Creating governance mechanisms for vendor relationship management, contract management, and IT project/asset management.
Recommending and establishing IT procurement strategy, processes, and procedures.
Systematic execution of processes for timely and cost-effective purchasing of IT products and services.
Managing the activities of the IT procurement function, including purchase orders, bid negotiation, tracking, and invoice reconciliation.
Managing the full cycle of IT purchases, agreements, and contracts.
Managing supplier relationships and service level administration.
Acting as a liaison between IT and vendors for dispute resolution.
Evaluating supplier base for cost savings opportunities and identifying new suppliers.
Participating in the selection and implementation of IT supplier sourcing strategies.
Soliciting, receiving, and analyzing proposals, quotations, and tender submissions.
Recommending supplier selection in accordance with corporate policies and legal compliance.
Tracking purchase orders and reconciling invoices for payment processing.
Acting as a point of contact for vendor performance, including on-time delivery, quality, and problem resolution.
Coordinating with Asset Management for inventory management.
Developing and implementing strategic sourcing and vendor relationship strategies.
Managing the selection, acquisition, and monitoring of contractual agreements for hardware, software, and IT services.
Articulating and negotiating service level agreements.
Developing Request for Information (RFIs), Request for Proposal (RFPs), and business cases.
Qualifying vendors and maintaining an approved vendor database.
Establishing standards and procedures for evaluating products and services.
Maintaining contact with vendors to manage order status, quality, and contractual commitments.
Providing status updates on purchases and escalating delivery problems.
Participating in the budget process, including annual budget planning, cash flow, reconciliation, and expense reports.
Seeking optimal value from vendors, reviewing performance, and initiating contract modifications.
Responsible for all activities relating to outsourcing contract management.
Leading contract efforts from signing through operational state.
Establishing metrics, processes, and procedures for vendor delivery, service, quality, and pricing.
Monitoring vendor contracts to ensure terms and conditions are met.
Defining and managing vendor penalties/incentives.
Interpreting contracts and setting vendor directions and priorities.
Creating, negotiating, and incorporating contract amendments.
Renegotiating contracts to accommodate scope changes or business requirements.
Reviewing vendor proposals and negotiating pricing/terms.
Reviewing vendor invoices for accuracy and owning enterprise budget responsibility for outsourcing expenses.
Serving as the first point of negotiation for vendor disputes.
Managing and controlling the contractual relationship with service providers.
Coordinating contract activities, including development, negotiation, and transition.
Reviewing contract budget variances and taking corrective action.
Responsible for financial administration practices and procedures associated with vendor contract management.
Reviewing vendor charges, identifying disparities, and resolving basic issues.
Monitoring contract budget performance, identifying variances, and recommending corrective actions.
Allocating costs across the enterprise and performing regular audits for contract compliance.
Performing cost-benefit analyses and supporting the development of business cases.
Ensuring in-scope technical solutions from service providers are consistent with enterprise strategy and architecture.
Reviewing service provider problems, analyzing information, and validating solutions.
Troubleshooting performance issues and resolving problems with service providers.
Tracking industry trends and maintaining knowledge of new technologies.
Advising on the leverage of solutions across the enterprise.
Identifying opportunities for innovation, cost reduction, and improved efficiencies with service providers.
Providing input into the in-scope technical architecture for outsourcing projects.