Sourcing & Vendor Relationship Management #014

Delan Associates, Inc•Tallahassee, FL

12d

About The Position

Delan Associates is seeking candidates for Sourcing & Vendor Relationship Management for upcoming opportunities in the Tallahassee, FL Area. This role involves the development and implementation of IT sourcing strategies, acting as a key part of the leadership team, and evaluating cost-effective means of sourcing IT products and services. It focuses on enterprise-level sourcing and establishing governance for vendor relationship management, contract management, and IT project/asset management.

Requirements

Bachelor’s Degree or Master’s Degree in Computer Science, Information Systems, Business Administration, or other related field, or equivalent work experience.
Minimum of 10 years of experience including managing large, multiple, cross-functional team(s) and project(s) and influencing senior management and key stakeholders.
Experience with vendor relationship management, contract negotiation, contract administration, project or asset management in a technology environment.
Bachelor’s Degree in Business Administration, Finance, Accounting, or other related field, or equivalent work experience.
Minimum of 7 years of business experience including managing team(s) responsible for asset management, procurement, finance or other related functions.
Minimum of 3 years of business experience in asset management, procurement, finance or other related functions.
Minimum of 7 years of experience including managing team(s) responsible for vendor relationship management, contract negotiation, contract administration, project or asset management in a technology environment.
Minimum of 7 years of finance or contract management work experience including managing team(s), specifically within the IT area.
Minimum of 4 years of finance or contract management experience.
Associate’s or Bachelor’s Degree in Business Administration, Finance or other related field, or equivalent work experience.
0 to 2 years of financial management experience, preferably within the IT area.
Bachelor’s or Master’s Degree in Business Administration, or other related field, or equivalent work experience.
Minimum of 7 years of IT experience within one or more specialty areas.
Deep level of understanding surrounding information systems, networking theory and architecture standards in areas of expertise.

Responsibilities

Develop and implement overall IT sourcing strategy in a multi-sourced IT environment.
Lead the IT Sourcing Office in evaluating and determining cost-effective IT sourcing methods.
Make strategic decisions on in-sourcing vs. outsourcing IT functions.
Create governance mechanisms for vendor relationship management, contract management, and IT project/asset management.
Recommend and establish IT procurement strategy, processes, and procedures.
Manage the systematic execution of processes for timely and cost-effective IT purchasing.
Manage the activities of the IT procurement function, including purchase orders, vendor bids, and invoice processing.
Manage the full cycle of IT purchases, agreements, and contracts.
Manage supplier relationships and service level administration.
Act as a liaison between IT and vendors for dispute resolution.
Evaluate supplier base for cost savings opportunities.
Identify and engage new suppliers.
Participate in the selection and implementation of IT supplier sourcing strategies.
Solicit, receive, and analyze proposals, quotations, and tender submissions.
Track purchase orders and reconcile invoices.
Act as a point of contact for vendor performance, including delivery, quality, and problem resolution.
Coordinate with Asset Management for inventory management.
Develop and implement strategic sourcing and vendor relationship strategies.
Manage the selection, acquisition, and monitoring of contractual agreements for hardware, software, and IT services.
Articulate and negotiate service level agreements.
Develop Request for Information (RFIs), Request for Proposal (RFPs), and business cases.
Qualify vendors and maintain an approved vendor database.
Establish standards and procedures for evaluating products and services.
Maintain contact with vendors to manage order status, quality, and contractual commitments.
Provide status updates on purchases and escalate delivery problems.
Participate in the budget process, including annual planning, cash flow, reconciliation, and expense reports.
Seek optimal value from vendors, monitor performance, and initiate contract modifications.
Pursue new vendor relationships and maintain knowledge of changing technologies.
Manage all activities relating to the outsourcing contract management function.
Lead contract efforts from signing through transition and operational state.
Establish metrics, processes, and procedures for optimum vendor delivery, service, quality, and pricing.
Monitor vendor contracts to ensure terms and conditions are met.
Define and manage vendor penalties/incentives.
Interpret contracts for the enterprise.
Set vendor directions and priorities.
Create, negotiate, and incorporate contract amendments.
Renegotiate contracts to accommodate scope changes or business requirements.
Review vendor proposals and negotiate pricing/terms.
Review vendor invoices for accuracy and manage outsourcing expense budgets.
Serve as the first point of negotiation for vendor disputes.
Manage and control the contractual relationship with service providers.
Coordinate contract activities, including development, negotiation, and transition.
Define and manage vendor penalties and incentives.
Create, negotiate, and incorporate contract amendments.
Review contract budget variances and take corrective action.
Perform financial administration practices and procedures for vendor contracts.
Review vendor charges, identify disparities, and resolve issues.
Monitor contract budget performance and recommend corrective actions.
Allocate costs across the enterprise and perform audits for contract compliance.
Perform cost-benefit analyses and support business case development.
Ensure in-scope technical solutions from service providers are consistent with enterprise strategy and architecture.
Review service provider problems, analyze information, and validate solutions.
Troubleshoot performance issues and resolve problems with service providers.
Track industry trends and maintain knowledge of new technologies.
Advise on leveraging solutions across the enterprise.
Identify opportunities for innovation, cost reduction, and improved efficiencies with service providers.
Provide input into the in-scope technical architecture for outsourcing projects.