Software Asset Specialist

Vantor • Westminster, CO

10d • Hybrid

About The Position

Vantor is hiring a Software Asset Management Specialist to support governance, control, and optimization of enterprise-wide software and digital assets. The role maintains software asset records, manages license entitlements and usage, supports compliance and audit activities, coordinates digital certificate expirations, and identifies opportunities to reduce cost and operational risk. It works across Procurement, Information Technology, Finance, Legal, Security, and business teams to ensure software is appropriately acquired, assigned, used, renewed, and retired in accordance with corporate policy and vendor agreements. The position covers software and related digital assets only; it does not manage physical IT assets such as laptops, desktops, servers, peripherals, or other equipment.

The role is based in Westminster, Colorado, with a hybrid schedule: full in-office days on Tuesdays, Wednesdays, and Thursdays, and remote work on Mondays and Fridays. Applicants must be a U.S. Person, defined in the posting as a U.S. citizen, permanent resident, Asylee, or Refugee. The position may be subject to U.S. export control laws.

The Colorado base pay range is $62,000 to $91,300 annually, with the posting noting a listed range of $62,000–$83,000–$91,300. Starting pay depends on experience, qualifications, skills, location, and market conditions. The role is incentive eligible, with the plan and target determined based on role and contribution. Vantor offers a competitive total rewards package, including a 401(k) with company match, mental health resources, student loan repayment assistance, adoption reimbursement, and pet insurance.

Requirements

• Must be a U.S. citizen.
• At least 2 years of experience working in an IT capacity.
• Experience in software asset management, IT asset management, license compliance, software procurement, technology operations, or a related discipline.
• Working knowledge of software licensing models, including perpetual, subscription, SaaS, user-based, device-based, concurrent, consumption-based, and cloud licensing.
• Experience maintaining data in an asset management, configuration management, procurement, contract management, or comparable enterprise system.
• Strong analytical skills, including the ability to reconcile large or incomplete data sets, identify exceptions and trends, and communicate practical conclusions.
• Ability to interpret software license terms, contracts, and entitlement records and translate them into operational requirements and compliance actions.
• Strong organizational skills and attention to detail, particularly in managing renewals, audit evidence, expiration dates, and competing priorities.
• Ability to work effectively with technical and nontechnical stakeholders and manage sensitive vendor, contract, financial, and compliance information.
• Proficiency with Microsoft Excel or comparable data-analysis and reporting tools.
• Bachelor’s degree in information systems, business, supply chain, finance, or a related field is preferred, or an equivalent combination of education and relevant experience.

Nice To Haves

• Experience with Ivanti.
• Experience supporting a centralized or enterprise-wide software asset management program.
• Experience with software audits, license optimization, SaaS management, contract renewals, or technology procurement.
• Experience working in a regulated, government-contractor, or audit-intensive environment.
• Experience with reporting and visualization tools such as Power BI or similar platforms.
• Relevant certification or formal training in software asset management, IT asset management, contract management, or licensing practices.

Responsibilities

• Manage the software asset lifecycle from request and procurement through deployment, assignment, renewal, reclamation, retirement, and closure, documenting each stage and following approved processes.
• Maintain complete and accurate software asset records in Ivanti Asset Management, including titles, versions, publishers, contracts, entitlements, installations, assignments, ownership, usage, renewal dates, and supporting documentation.
• Administer entitlement tracking, license assignment, license harvesting and reclamation, usage analysis, renewal coordination, and compliance reviews.
• Reconcile software inventory, usage, ownership, procurement, contract, and entitlement data to identify gaps, duplicate records, inactive assignments, unapproved installations, and other data-quality issues.
• Conduct internal software license reviews and support vendor or third-party audits by analyzing asset data, validating usage rights, documenting findings, and coordinating remediation plans.
• Review and interpret end-user license agreements, subscription terms, and vendor licensing documents to identify usage rights, restrictions, metrics, renewal obligations, and compliance considerations; escalate legal interpretations when appropriate.
• Monitor digital certificate expiration dates and renewal status, maintain accurate records, and coordinate with application, infrastructure, security, and business stakeholders to prevent lapses.
• Manage software asset-related ticket queues and requests, including triage, updates, routing, resolution, and documentation in accordance with service expectations.
• Maintain timely, complete, audit-ready documentation for internal and external audits, including license agreements, purchase records, entitlement evidence, review results, exception approvals, and remediation activities.
• Generate and deliver software asset, license compliance, renewal, utilization, financial, and risk reports for operational stakeholders, management, and executive leadership.
• Identify opportunities to improve software utilization and reduce cost through license reclamation, standardization, usage-based optimization, contract and renewal planning, and improved purchasing controls.
• Partner with Procurement, Information Technology, Finance, Legal, Information Security, application owners, and business stakeholders to improve software governance, data quality, workflow adoption, and cross-functional accountability.
• Develop, document, and improve standard operating procedures, controls, data definitions, and reporting practices for a scalable enterprise software asset management program.

Benefits

• Robust 401(k) with company match.
• Mental health resources.
• Student loan repayment assistance.
• Adoption reimbursement.
• Pet insurance.
• Incentive eligibility, with the plan and target based on contribution, company performance, and/or individual results.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level