Software Asset Specialist

Vantor • Westminster, CO

11d • $62,000 - $91,300 • Hybrid

About The Position

Vantor is hiring a Software Asset Management Specialist to support the governance, control, and optimization of enterprise-wide software and digital assets. The role maintains accurate software asset records, manages license entitlements and usage, supports compliance and audit activities, coordinates digital certificate expirations, and identifies ways to reduce cost and operational risk. It works across Procurement, Information Technology, Finance, Legal, Security, and business teams to ensure software is properly acquired, assigned, used, renewed, and retired in accordance with corporate policy and vendor agreements. The position covers software and related digital assets only, not physical IT assets such as computers, servers, or peripherals.

This is a hybrid position in Westminster, Colorado, with full in-office days on Tuesdays, Wednesdays, and Thursdays, and remote work on Mondays and Fridays. Eligibility requires U.S. Person status; the minimum qualifications specifically require U.S. citizenship.

The Colorado base-pay range is $62,000 to $83,000 to $91,300 annually, as listed in the posting. The position is incentive eligible, with the plan and target determined based on the role and breadth of contributions.

Requirements

• Must be a U.S. citizen.
• Bachelor’s degree in information systems, business, supply chain, finance, or a related field preferred, or an equivalent combination of education and relevant experience.
• At least 2 years of experience working in an IT capacity.
• Experience in software asset management, IT asset management, license compliance, software procurement, technology operations, or a related discipline.
• Working knowledge of software licensing models, including perpetual, subscription, SaaS, user-based, device-based, concurrent, consumption-based, and cloud licensing.
• Experience maintaining data in an asset management, configuration management, procurement, contract management, or comparable enterprise system.
• Strong analytical skills, including reconciling large or incomplete data sets, identifying exceptions and trends, and communicating practical conclusions.
• Ability to interpret software license terms, contracts, and entitlement records and translate them into operational requirements and compliance actions.
• Strong organizational skills and attention to detail, particularly in managing renewals, audit evidence, expiration dates, and competing priorities.
• Ability to work effectively with technical and nontechnical stakeholders and manage sensitive vendor, contract, financial, and compliance information.
• Proficiency with Microsoft Excel or comparable data-analysis and reporting tools.

Nice To Haves

• Experience with Ivanti.
• Experience supporting a centralized or enterprise-wide software asset management program.
• Experience with software audits, license optimization, SaaS management, contract renewals, or technology procurement.
• Experience in a regulated, government-contractor, or audit-intensive environment.
• Experience with reporting and visualization tools such as Power BI or similar platforms.
• Relevant certification or formal training in software asset management, IT asset management, contract management, or licensing practices.

Responsibilities

• Manage the software asset lifecycle from request and procurement through deployment, assignment, renewal, reclamation, retirement, and closure, documenting each stage and following approved processes.
• Maintain accurate and complete software asset records in Ivanti Asset Management, including software titles, versions, publishers, contracts, entitlements, installations, assignments, ownership, usage, renewal dates, and supporting documentation.
• Administer software asset management processes, including entitlement tracking, license assignment, license harvesting and reclamation, usage analysis, renewal coordination, and compliance reviews.
• Reconcile software inventory, usage, ownership, procurement, contract, and entitlement data to identify gaps, duplicate records, inactive assignments, unapproved installations, and data-quality issues.
• Conduct internal software license reviews and support vendor or third-party audits by analyzing asset data, validating usage rights, documenting findings, and coordinating remediation plans.
• Review and interpret End User License Agreements, subscription terms, and other vendor licensing documents to identify usage rights, restrictions, metrics, renewal obligations, and compliance considerations; escalate legal interpretations when appropriate.
• Monitor digital certificate expirations and renewal status, maintain accurate records, and coordinate with application, infrastructure, security, and business stakeholders to help prevent lapses affecting production systems or business operations.
• Manage software asset-related ticket queues and requests, ensuring timely triage, accurate updates, appropriate routing, resolution, and documentation.
• Maintain complete, timely, and audit-ready documentation for internal and external audits, including license agreements, purchase records, entitlement evidence, review results, exception approvals, and remediation activities.
• Generate and deliver software asset, license compliance, renewal, utilization, financial, and risk reports for operational stakeholders, management, and executive leadership.
• Identify opportunities to improve software utilization and reduce costs through license reclamation, standardization, usage-based optimization, contract and renewal planning, and improved purchasing controls.
• Partner with Procurement, Information Technology, Finance, Legal, Information Security, application owners, and business stakeholders to improve software governance, data quality, workflow adoption, and cross-functional accountability.
• Develop, document, and improve standard operating procedures, controls, data definitions, and reporting practices to support a scalable enterprise software asset management program.

Benefits

• Robust 401(k) with company match.
• Mental health resources.
• Student loan repayment assistance.
• Adoption reimbursement.
• Pet insurance.
• Incentive eligible; the specific incentive plan and target amount will be determined based on the role and breadth of contributions.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level