Sites Development Coordinator

JobsOhio•Columbus, OH

5d•Onsite

About The Position

JobsOhio’s Site Development Team is responsible for identifying and defining speculative site development opportunities, and ultimately recommending and justifying financial support through the lens of creating impactful economic benefits to the state. The team is also responsible for managing the processes associated with the Aerospace and Defense Program, Vibrant Communities and Project Planning Grants. The team is also responsible for the SiteOhio program and coordination with the Reactive Sites Team. The Sites Development Coordinator is a member of the sites team responsible for project coordination activities and tasks of varying size and complexity. Project coordination can range from administration (maintenance of project documentation, plans, and reports), quantitative analysis, to client interaction. The Sites Development Coordinator will support the JobsOhio Site Development Team and the greater JobsOhio Network on all site development activities through effective collaboration and communication. The Sites Development Coordinator is also responsible for quality control related to Development Project pipeline and processes, as well as data analysis on projects and program portfolio. The Sites Development Coordinator is responsible to assist the team by ensuring the project process is adhered to and the software system (Salesforce) is appropriately utilized.

Requirements

Proficient in Microsoft Office products (Word, PowerPoint, Excel)
Strong analytic skills and attention to detail
Self-motivated and quick aptitude

Nice To Haves

Bachelor’s degree preferred, with a background in planning, development, real estate, business, or related field

Responsibilities

Assists in all phases of a development project, from intake, vetting, planning, execution, through the end of the project: Monitors the creation of site development projects and collaborates with the entire team, and in coordination with the Project Management team and Reactive Sites Team.
Review, execution, and proper filing of NDAs with prospective development applicants and partners.
Performs due diligence which includes, but is not limited to, project and company eligibility, developer viability, legal/financial/environmental liabilities, processing invoices, etc. Due diligence is conducted at several points in the project process including, as the Project Management team prepares structuring the deal with incentives.
Conducts thorough reviews of project records in preparation for incentive review and approval meetings.
Works with sites team project managers to ensure complete and accurate records in preparation for incentive offer meetings.
Writes incentive offer letters to be sent to development partners, ensures letters are executed by the JobsOhio Vice President of Sites and Infrastructure, and sent to the client.
Monitors active offers made to companies and coordinates follow-up with project managers.
Responsible for Applications: Releases applications to companies, while assisting with any questions or issues during the application phase to ensure quick and successful submission.
Once the company submits the application, the Sites Development Coordinator performs a thorough review of the application, submitted forms, legal/financial history questions, etc., to ensure the company, and project, meets all eligibility requirements and standards to qualify for incentives.
Coordinates Approvals: Tracks all approval bodies (JobsOhio’s Independent Review Panel, Investment Committee / Board).
Communicates dates and deadlines to the project team.
Once project incentive is approved, the Sites Development Coordinator is responsible for communication and ensuring Salesforce is updated.
Coordinates Agreements and Contracts: Responsible for drafting development project JobsOhio grant agreements, coordinating the redlining process with the development partners, JobsOhio General Counsel, and sites team, and ensuring final agreement is executed in a timely manner.
Coordinates and conducts hand off call with company, project team, and JobsOhio Project Performance Team.
On a monthly-basis, coordinates with general counsel and marketing team to ensure information related to each executed agreement is reported on the JobsOhio website accurately.
Responsible for Closing Projects: Coordinates with sites team project managers to ensure projects are moving through the pipeline toward closure.
Supports the Director and Sites Team: Creates, runs, and delivers accurate and timely reports for the sites team.
Drafts guidelines, program summaries, manuals, and develops instruction sheets and checklists.
Provides analysis of programs and project data including but not limited to previous and current program commitments.
Ensure Salesforce is utilized across the team and reflects current business processes.
Performs special projects and other duties as assigned: Sites Development Coordinator must be well versed in JobsOhio sites program guidelines and philosophies.
Assist in collection and preparation of data and presentations for internal and external stakeholders.
Participating in planning and facilitating events and meetings, both virtual and in-person.