Development Coordinator

Bergen Family Center•Englewood, NJ

About The Position

The Development Coordinator is a key member of the Development team, providing high-level administrative, operational, and donor engagement support to advance Bergen Family Center’s fundraising efforts. This role ensures the Senior Director of Development is fully supported in donor cultivation, events, and strategic initiatives while maintaining strong data integrity across all development systems. This position is both execution-focused and relationship-driven, blending operational excellence with donor communications, CRM and database management, event coordination, and volunteer engagement. The Coordinator plays a critical role in ensuring seamless execution of development activities, accurate tracking of donor information, and consistent stewardship of supporters. In addition, this role leads volunteer coordination efforts, cultivating relationships that strengthen engagement and support long-term donor pipeline development, contributing directly to the organization’s fundraising capacity and sustainability.

Requirements

2–4 years of experience in development, fundraising, nonprofit administration, or related work
Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment
Excellent written and verbal communication skills
High level of discretion and professionalism when handling sensitive donor information
Strong organizational and time management skills with attention to detail and follow-through
Ability to manage competing deadlines and prioritize effectively
Strong written communication skills for donor correspondence and internal documentation
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
Experience with CRM systems and donor databases
Strong interpersonal skills with a relationship-building and customer-service mindset
Ability to work independently while collaborating across teams
Problem-solving mindset with a focus on operational efficiency

Nice To Haves

Associate’s or Bachelor’s degree in Communications, Nonprofit Management, Business Administration, or related field preferred
Experience with CRM systems (e.g., Raiser’s Edge, Salesforce, Bloomerang, or similar) preferred
Familiarity with gift processing, donor stewardship, or fundraising operations strongly preferred
Familiarity with email marketing and design tools (e.g., Constant Contact, Canva, Adobe Creative Suite)

Responsibilities

Manage and optimize the Senior Director of Development’s calendar, including donor meetings and cultivation activities
Coordinate scheduling for donor visits, internal meetings, and development events
Prepare briefing materials including donor backgrounds, giving history, and talking points
Track follow-ups and ensure timely completion of action items
Provide general administrative and coordination support to the Development team
Maintain accurate donor records within the CRM system
Track gift processing, donor engagement, and pipeline activity
Generate reports and dashboards to support fundraising strategy
Draft and coordinate donor correspondence, including acknowledgment letters and campaign communications
Support data cleanup, segmentation, and system maintenance
Support planning and execution of fundraising events, including the annual Gala
Coordinate event logistics, vendor communication, and attendee tracking
Manage event promotion, save-the-dates, invitations, and related materials
Coordinate journal advertisements and sponsorship deliverables
Track and reconcile pledges, donations, and payments related to events and campaigns
Coordinate volunteer recruitment, scheduling, and communication
Build and maintain strong volunteer relationships to support engagement and retention
Identify opportunities to cultivate volunteers into prospective donors in collaboration with the Development team
Track volunteer activity to support donor pipeline development