Site Coordinator

Zoetis•Atlanta, GA

1d•Onsite

About The Position

Zoetis is a global animal health company serving veterinarians, livestock producers, and people who raise and care for farm and companion animals in more than 100 countries. The company is building a manufacturing facility in the Douglasville, Georgia area to support its monoclonal antibody and vaccine portfolios. The Site Coordinator provides comprehensive administrative support to the Site Leadership Team and helps ensure efficient site operations. The position handles procurement, communications, colleague onboarding, calendars and meetings, site events, special projects, and general office administration. The coordinator is also the first point of contact for visitors and the go-to person for business technology, office systems, and network information. The role works independently on routine tasks and on complex assignments with guidance from leadership. This is a site-based position in Lithia Springs, Georgia (Atlanta), in an office setting. General work hours are 8:00 a.m. to 5:00 p.m.; the role is scheduled for 40 hours per week and may require overtime.

Requirements

Associate degree or equivalent post-high-school education or experience.
Five to seven years of proven experience in administrative roles; corporate experience is preferred.
Strong oral and written communication and organizational skills.
Excellent attention to detail and time-management skills.
Ability to work effectively with all levels of an organization.
Proficiency in spoken and written English.
Computer proficiency with email and internet or online training; working knowledge of Microsoft Word and Excel.
Ability to learn new software and systems.
Demonstrated commitment to achieving business results consistent with Zoetis Core Beliefs and Mission Elements.
Ability to work a scheduled 40-hour week and overtime as needed.
Ability to sit, walk, or stand for long periods; perform repetitive wrist, hand, and finger movements; reach above shoulder level; bend or stoop, kneel, push or pull, and handle or grip frequently; and lift and carry up to 25 pounds.
Ability to use required personal protective equipment.

Nice To Haves

Experience in a corporate administrative setting.
Familiarity with manufacturing software programs.

Responsibilities

Provide administrative support to the Site Leadership Team and help ensure efficient office operations.
Serve as the first point of contact for site visitors, communicating professionally in person and through phone, email, and mail.
Manage calendars and meeting requests, coordinate meeting spaces, resolve scheduling conflicts, and arrange travel, conference rooms, and catering in accordance with company policies.
Use SAP Ariba for basic procurement activities, including purchase requisitions, purchase orders, vendor setup, and invoice management.
Partner with the global administrative network to align standards, share best practices, coordinate activity rollouts, and arrange executive schedules and visits.
Support site recruiting and onboarding for new colleagues and contract or contingent workers.
Coordinate internal and external community and volunteer events, site events, and team-building activities.
Manage special projects and propose and implement process improvements to increase efficiency and effectiveness.
Administer site time and attendance using KRONOS.
Prepare correspondence, reports, and compliance or regulatory filings as needed.
Manage site communications, including calls, incoming and outgoing mail, email, bulletin boards, social media, and TV monitors; maintain the Atlanta Site SharePoint.
Organize materials for training meetings as directed.
Operate and maintain office equipment and assist colleagues with business technology, office systems, and network information.
Protect data privacy and maintain confidentiality.
Maintain site distribution lists, telephone directories, emergency contacts, office files, and records.
Monitor office supply inventory, place and expedite orders, and work with vendors or Purchasing to ensure timely orders and correct expense charges.
Host site visitors, organize tours, and work with the Facilities lead to maintain the office environment.
Perform other duties as assigned.