Site Assistant

Think Together•Fremont, CA

9d•Onsite

About The Position

The Site Assistant supports student services at assigned sites by assisting with attendance, student check-in and sign-out, site and materials preparation, data entry, scheduling, student records, payment portal and program fee tracking, and general administrative work. The role may coordinate the snack program, provide coverage for absent staff or the Site Program Manager, assist with student discipline under supervision, and support staff coaching and training. The Site Assistant also completes special projects and other assigned duties. The position requires punctuality, communication with the Site Program Manager about planned or emergency absences, keeping classroom and facility spaces clean, maintaining confidentiality in staff, student, and volunteer matters, and complying with Think Together, school district, and school site policies and procedures.

Requirements

High school diploma.
48 semester units or 60 quarter units and/or passing a pre-employment test.
Ability to speak and write standard English appropriate for a public-school setting.
Must pass a Live Scan criminal background check via fingerprinting.
Must provide a clear TB test.

Responsibilities

Assist the Site Program Manager with scheduling and student check-in and sign-out processes.
Interact with parents during student drop-off and pick-up.
Organize and prepare educational and other materials; store and check resources; and organize materials for students and teachers.
Enter information into spreadsheets, forms, and records while following instructions for protecting personal information.
Maintain records for Think programs, including attendance records.
Assist with payment portal management and program fee tracking, when applicable.
Coordinate the snack program, including ordering, receiving and inventorying food products, dispensing snacks, and maintaining records and data.
Perform general office duties such as photocopying, faxing, and filing.
Assist with room cleanup and maintain clean classroom and facility spaces.
Serve as a positive role model for students and others affiliated with Think programs.
Supervise students and staff in the absence of the Site Coordinator and provide frontline staff and Site Coordinator coverage as needed.
Complete special projects assigned by the Site Program Manager or Site Coordinator.
Assist with coaching and training staff and volunteers.
Maintain a friendly, supportive attitude when working with children and adults.
Arrive punctually and maintain close communication with the Site Program Manager regarding planned or emergency absences.
Maintain confidentiality in staff, student, and volunteer matters.
Comply with Think Together, school district, and school site policies and procedures.
Perform other duties as assigned.