Site Assistant

Think Together•Sunnyvale, CA

About The Position

The Site Assistant supports site operations and student services by assisting with student attendance, check-in and sign-out, site and material preparation, data entry, scheduling, student record keeping, payment portal management, and program fee tracking. The role may coordinate the snack program, provide coverage for absent staff or the Site Program Manager, assist with student discipline under the Site Program Manager’s supervision, and work on assigned special projects. The Site Assistant may also help coach and train staff and volunteers and performs general administrative and facility duties as needed. The position requires a friendly, supportive attitude when working with children and adults, punctuality, close communication with the Site Program Manager about planned or emergency absences, maintaining clean classroom and facility spaces, and protecting the confidentiality of staff, student, and volunteer matters. The employee must follow Think Together, school district, and school site policies and procedures. Bilingual Spanish ability is required.

Requirements

Bilingual in Spanish is required.
High school diploma required.
48 semester units or 60 quarter units and/or passing a pre-employment test.
Ability to speak and write standard English appropriate for a public-school setting.
Must pass a Live Scan criminal background check via fingerprinting.
Must provide a clear TB test.

Responsibilities

Assist the Site Program Manager with student scheduling and check-in and sign-out processes.
Interact with parents during student drop-off and pick-up.
Organize and prepare educational and other materials; store and check resources; and organize materials for students and teachers.
Enter information into spreadsheets, forms, and records while following instructions for protecting personal information.
Maintain records for Think programs, including attendance records.
Assist with payment portal management and program fee tracking, if applicable.
Coordinate the snack program, including ordering, receiving and inventorying food products, dispensing snacks, maintaining records, and entering data.
Perform general office duties such as photocopying, faxing, and filing.
Assist with room cleanup as needed or requested, and maintain clean classroom and facility spaces.
Serve as a positive role model for students and others affiliated with Think programs.
Supervise students and staff in the absence of the Site Coordinator.
Serve as frontline staff and as Site Coordinator as needed.
Work on special projects assigned by the Site Program Manager or Site Coordinator.
Assist with coaching and training staff and volunteers.
Maintain a friendly, supportive attitude when working with children and adults.
Arrive punctually for site startup and assigned responsibilities.
Maintain close communication with the Site Program Manager regarding planned or emergency absences.
Maintain confidentiality in staff, student, and volunteer matters.
Comply with Think Together, school district, and school site policies and procedures.
Perform other duties as assigned.