Site Assistant

Think Together•Fremont, CA

11d•Onsite

About The Position

The Site Assistant supports site operations and student services by assisting with attendance, student check-in and sign-out, site and materials preparation, data entry, scheduling, record keeping, payment portal management, and program-fee tracking. The role may coordinate the snack program, provide backup for absent staff or the Site Program Manager, assist with student discipline under the Site Program Manager’s supervision, and work on assigned special projects. The Site Assistant may also help coach and train staff and volunteers. The position includes interacting with parents during drop-off and pick-up, organizing educational resources, maintaining records, performing general office duties, and helping clean classrooms and facilities. The Site Assistant may supervise students and staff when the Site Coordinator is absent and may serve as frontline staff or as Site Coordinator as needed. The role requires punctuality, communication about absences, confidentiality, and compliance with Think Together and school district and site policies.

Requirements

High school diploma.
48 semester units or 60 quarter units and/or passing a pre-employment test.
Ability to speak and write standard English appropriate for a public-school setting.
Must pass Live Scan criminal background check via fingerprinting.
Must provide a clear TB test.

Responsibilities

Assist the Site Program Manager with scheduling and student check-in and sign-out processes.
Interact with parents during drop-off and pick-up periods.
Organize and prepare educational materials and other resources; store and check resources and organize materials for students and teachers.
Enter information into spreadsheets, forms, and records while following instructions for protecting personal information.
Maintain records for Think programs, including attendance records.
Assist with payment portal management and program-fee tracking, if applicable.
Coordinate the snack program, including ordering, receiving and inventorying food products, dispensing snacks, keeping records, and entering data.
Perform general office duties such as photocopying, faxing, and filing.
Assist with room clean-up and maintain clean classroom and facility spaces.
Serve as a positive role model for students and others affiliated with Think programs.
Supervise students and staff in the absence of the Site Coordinator.
Serve as frontline staff and as Site Coordinator as needed.
Work on special projects assigned by the Site Program Manager or Site Coordinator.
Assist with coaching and training staff and volunteers.
Maintain a friendly, supportive attitude when working with children and adults.
Arrive punctually and communicate planned or emergency absences to the Site Program Manager.
Maintain confidentiality in staff, student, and volunteer matters.
Comply with Think Together, school district, and school site policies and procedures.
Perform other duties as assigned.