Site Assistant

Think Together•Santa Maria, CA

11d•Onsite

About The Position

The Site Assistant supports site operations and student services by helping with attendance, student check-in and sign-out, site and materials preparation, scheduling, data entry, record keeping, and payment portal and program fee tracking when applicable. The role may coordinate the snack program, provide coverage for absent staff or the Site Program Manager, assist with student discipline under the Site Program Manager’s supervision, and work on assigned special projects. The Site Assistant may also help coach and train staff and volunteers and performs general administrative and facility duties as needed. The position requires a friendly, supportive attitude when working with children and adults, punctuality, close communication with the Site Program Manager about planned or emergency absences, and careful confidentiality regarding staff, student, and volunteer matters. The employee must maintain clean classroom and facility spaces and comply with Think Together, school district, and school site policies and procedures.

Requirements

High school diploma required.
48 semester units or 60 quarter units, and/or passing a pre-employment test.
Ability to speak and write standard English appropriate for a public-school setting.
Must pass Live Scan criminal background check via fingerprinting.
Must provide a clear TB test.

Responsibilities

Assist the Site Program Manager with scheduling student check-in and sign-out processes.
Interact with parents during student drop-off and pick-up.
Organize and prepare educational and other materials; store and check resources; and organize materials for students and teachers.
Enter information into spreadsheets, forms, and records while following instructions for protecting personal information.
Maintain records for Think programs, including attendance records.
Assist with payment portal management and program fee tracking, when applicable.
Coordinate the snack program, including ordering, receiving and inventorying food products, dispensing snacks, maintaining records, and entering data.
Perform general office duties such as photocopying, faxing, and filing.
Assist with room cleanup as needed or requested and maintain clean classroom and facility spaces.
Serve as a positive role model for students and others affiliated with Think programs.
Supervise students and staff in the absence of the Site Coordinator.
Serve as frontline staff and as Site Coordinator as needed.
Work on special projects assigned by the Site Program Manager or Site Coordinator.
Assist with coaching and training staff and volunteers.
Maintain punctuality and communicate planned or emergency absences to the Site Program Manager.
Maintain confidentiality in staff, student, and volunteer matters and comply with Think Together, school district, and school site policies and procedures.
Perform other duties as assigned.