Site Administrator

ITAC•Wilmington, NC

6d•Onsite

About The Position

ITAC is an employee-owned provider of integrated engineering and construction services for process and industrial clients, with more than 450 employees operating from six offices in Virginia, North Carolina, and South Carolina. The company serves industries including power generation and utilities, chemicals, food and beverage, forest products, advanced manufacturing, and minerals and metals. The Site Administrator provides administrative support, workforce administration, payroll support, compliance documentation, and project coordination for industrial construction projects. The role is a key liaison among project personnel, client representatives, subcontractors, and corporate support departments, helping ensure accurate, timely, and compliant administrative operations. This position is located at a client site in an active industrial construction job site.

Responsibilities

Maintain organized project files, records, and correspondence.
Prepare and distribute site reports, meeting minutes, and project communications.
Coordinate site office activities and provide general administrative support to project management teams.
Process incoming and outgoing mail, deliveries, and project documentation.
Assist with document control and maintain current project records.
Assist with employee, subcontractor, and visitor onboarding and orientation.
Verify site access documentation, certifications, and training records.
Track workforce rosters and maintain personnel records in accordance with company policies.
Support employee services activities related to project staffing and workforce changes.
Collect, review, and process employee timesheets and labor reports.
Verify labor allocations, cost codes, and project assignments.
Assist employees and supervisors with timekeeping system questions.
Coordinate with Payroll and Employee Services to resolve discrepancies.
Maintain safety training records, certifications, and required compliance documentation.
Assist with badging, access requests, and client-specific site requirements.
Track OSHA certifications, fit testing records, and other site-specific qualifications.
Support audits and inspections by ensuring documentation is accurate and readily available.
Track purchase orders, invoices, equipment logs, and subcontractor documentation.
Maintain project reporting metrics and update project databases.
Support change management and cost tracking by collecting required documentation.
Coordinate document flow between field operations, project controls, procurement, and accounting.
Serve as a liaison between field personnel and corporate departments.
Coordinate site meetings, visitor schedules, and conference room logistics.
Communicate project updates and administrative requirements to project teams.
Support client interactions through professional and responsive communication.