Shipping and Receiving Coordinator

all O'Neal Industries' Affiliates•Indianapolis, IN

About The Position

The Shipping and Receiving Coordinator maintains truck scheduling and coordinates inbound and outbound material. The role verifies incoming shipments against bills of lading, maintains receiving records, prepares receiving documents, secures mill test reports, scans and files documentation, and posts inbound receipts. It also involves moving materials with a crane or forklift, documenting and reporting damaged or incorrect goods, monitoring receiving reports for accuracy, and advising sales or leadership when specific items arrive. For outbound shipments, the coordinator builds loads, prints and files bills of lading and shipping documents, schedules scrap pickups and enters scrap orders, prints and labels customer orders, enters information into customer portals as needed, and packages orders as needed. The position may require travel, including occasional overnight travel, and involves the physical and environmental conditions described in the posting.

Requirements

At least 2 years of experience working in a shop or manufacturing setting.
Experience with MS Excel, MS Word, and MS Outlook.
Experience with an ERP system.
Ability to obtain OMS Forklift and Overhead Crane certifications.
Ability to work in a high-paced environment.
Strong organizational skills and attention to detail.
High school diploma or equivalent required.
Conversational English.
Ability to lift 20 lbs. as needed.
Ability to bend, stand, climb, twist, and stoop for extended periods.
Ability to perform sedentary work, including sitting for extended periods.
Ability to operate standard office equipment.
Vision of 20/30 with corrective lenses.
Ability to maintain coordination of hand and finger movements to grasp and manipulate objects precisely.

Nice To Haves

College degree preferred.

Responsibilities

Maintain truck scheduling.
Verify incoming shipments against bills of lading (BOLs) and maintain receiving records.
Prepare receiving documents and secure mill test reports for inbound material.
Scan and file receiving documents and test reports.
Post inbound receipts.
Handle material using a crane or forklift and move it to the correct location.
Note damaged or incorrect goods on incoming paperwork and report issues to the supervisor.
Monitor receiving reports for accuracy and coordination with purchased material.
Advise appropriate sales or leadership members when specific items are received.
Build loads.
Print and file bills of lading and shipping documents.
Schedule scrap pickups and enter scrap orders.
Print and label orders from customer shipment entry.
Enter information into customer portals as necessary.
Package orders as needed.
Travel as needed to accomplish desired results; occasional overnight travel may be required.