Shipping Admin

Pursuit Aerospace•Malden, MA

8d•$27 - $33•Onsite

About The Position

The Shipping Administrator is responsible for accurately processing outbound shipments by handling data and transactions in the ERP system, managing required documentation, and submitting information through customer portals. The role supports aerospace quality and traceability requirements while coordinating shipping activities and working closely with Quality, Material Handling, and Production to keep orders moving smoothly and on schedule. The position is onsite five days a week in Malden, Massachusetts, and requires weekend availability. The role also supports cycle counting, material handling, kitting, receiving, warehouse management, warehouse optimization projects, physical inventory, and other assigned projects. Work takes place in a manufacturing plant and may involve travel between locations or to suppliers up to 25% of the time.

Requirements

High school diploma or equivalent.
Minimum of 5 years of experience in a Shipping Administrator or similar outbound-focused role.
Authorized to work in the U.S. on a full-time basis without sponsorship now or in the future.
Able to perform work subject to ITAR/EAR regulations.
Able to work onsite five days a week and have weekend availability.
Able to frequently sit, stand, and walk; lift and carry up to 45 pounds; and work for prolonged periods at a desk and on a computer.
Able to travel between locations or to suppliers up to 25% of the time.

Nice To Haves

Experience in aerospace, defense, or other regulated manufacturing environments.
Familiarity with AS9100 or similar quality and traceability standards.
Proven accuracy managing serialized and lot-controlled components with full traceability.
Experience working with export-controlled items or ITAR/EAR requirements.
Experience preparing export documentation and handling international shipments.
Ability to identify workflow gaps, documentation inconsistencies, and opportunities for process improvement.

Responsibilities

Process outbound serialized shipment and inventory transactions in the ERP system and customer portals with precise, accurate data entry.
Ensure shipping documentation, certificates, and approvals are complete, accurate, aligned with the physical shipment, and uploaded to ERP and customer systems.
Verify paperwork, labeling, file formats, and documentation processes against customer-specific, aerospace, and export compliance requirements.
Maintain organized, audit-ready digital documentation and shipping records.
Resolve documentation discrepancies by coordinating with Quality, Production, and Purchasing.
Ensure outbound shipments comply with AS9100 requirements and customer documentation rules.
Handle serialized and traceable parts accurately, maintaining consistent and complete records across systems and documents.
Coordinate and process domestic and international shipments, including export-controlled or special-handling shipments.
Prepare Bills of Lading, packing lists, labels, and commercial invoices.
Schedule carriers and ensure shipments are processed, staged, and released on time.
Communicate shipment status, documentation needs, and workflow requirements across internal departments.
Support process improvements in shipping workflows, documentation accuracy, and digital recordkeeping.
Maintain a safe, organized, and compliant shipping environment.
Administer the cycle count process.
Support material handling, including kitting, receiving, and warehouse management, as needed.
Support warehouse optimization projects, physical inventory, and other projects as needed.