Admin

Aston Carter • Fall River, MA

2d • $25 - $28 • Onsite

About The Position

The Admin Assistant provides day-to-day HR support to manufacturing sites and helps strengthen the overall employee experience. The role supports employees, managers, HR Generalists, and Talent Acquisition with HR inquiries, correspondence, recruiting, onboarding, employee records, HR transactions, and compliance activities. It is a contract position based fully onsite in Fall River, Massachusetts.

Requirements

• Previous human resources experience, preferably in an HR support or assistant role.
• Experience supporting HR processes such as onboarding, recruiting, or employee relations.
• Familiarity with leave administration concepts, including FMLA.
• Experience working in a manufacturing and/or GMP-regulated environment.
• Strong administrative support and data entry skills with high attention to detail.
• Ability to manage multiple tasks in a fast-paced environment while maintaining accuracy and organization.
• Effective written and verbal communication skills for employee interaction and HR correspondence.
• Ability to work collaboratively with HR Generalists, Talent Acquisition, and hiring managers.
• Bilingual communication skills, with the ability to communicate effectively in more than one language.

Nice To Haves

• Experience using an applicant tracking system (ATS) to post jobs and manage candidates.
• Exposure to new-hire orientation, intern programs, or trainee program coordination.
• Understanding of HR compliance requirements related to document retention and regulatory standards.
• Comfort working in a regulated, process-driven environment such as manufacturing or GMP.
• Strong organizational skills and ability to maintain trackers, checklists, and HR documentation.
• Interest in developing a long-term career in human resources, particularly within a manufacturing setting.

Responsibilities

• Serve as a primary contact for routine employee questions and HR inquiries, providing timely and accurate information.
• Assist managers with basic HR policy interpretation under the guidance and direction of senior HR staff.
• Prepare and issue employee verification letters and other HR-related correspondence.
• Support the Talent Acquisition team and HR Generalist with interview scheduling, candidate communication, and hiring-manager logistics.
• Post job requisitions, monitor candidate movement, and support applicant management in the applicant tracking system (ATS).
• Assist with job fairs, campus recruiting events, and trainee pipeline initiatives.
• Support pre-hire activities, including document collection, background checks, onboarding tasks, and new-hire system setup.
• Participate in weekly new-hire orientation sessions and support the HR Generalist with document collection and logistics.
• Maintain onboarding materials, checklists, and compliance documentation for employee files.
• Create and maintain accurate, complete employee files in compliance with applicable state and federal document retention requirements and regulatory standards.
• Support logistical coordination for intern and trainee programs, including onboarding, engagement activities, and coordination with host departments.
• Maintain trackers for intern and trainee timelines, documentation, and program milestones.
• Assist with HR transactions, including hires, terminations, transfers, pay changes, and leave actions, in accordance with HR policies and procedures.
• Provide general administrative and data entry support for HR processes while maintaining accuracy and confidentiality.
• Support HR compliance activities in a regulated manufacturing/GMP environment.

Benefits

• Medical, dental, and vision benefits, subject to eligibility and applicable plan terms.
• Critical Illness, Accident, and Hospital coverage, subject to eligibility and applicable plan terms.
• 401(k) retirement plan with pre-tax and Roth post-tax contributions available, subject to eligibility and applicable plan terms.
• Voluntary Life and AD&D insurance for the employee and dependents, subject to eligibility and applicable plan terms.
• Short- and long-term disability coverage, subject to eligibility and applicable plan terms.
• Health Spending Account (HSA), subject to eligibility and applicable plan terms.
• Transportation benefits, subject to eligibility and applicable plan terms.
• Employee Assistance Program, subject to eligibility and applicable plan terms.
• Time off/leave, including PTO, vacation, or sick leave, subject to eligibility and applicable plan terms.

What This Job Offers

• Career Level: Entry Level
• Education Level: No Education Listed