Service & Parts Advisor

Marina Holdings LLC•Alton, NH

1d•Onsite

About The Position

Irwin Marine is seeking a full-time, year-round Service & Parts Advisor to join their team. This position is crucial for supporting both the service and parts operations of the marina and acts as a primary contact for customers, technicians, the Service Manager, vendors, and other marina staff. The Service & Parts Advisor collaborates with the Service Manager to coordinate service activities involving technicians, riggers, yard crew, detailers, and drivers. Additionally, this role supports the ordering, receiving, inventory control, and sale of parts necessary for customer repairs and marina operations. The ideal candidate will be highly organized, customer-focused, adept at managing multiple priorities, and eager to gain a strong understanding of marine service and parts. While previous marine or dealership experience is preferred, it is not mandatory. Individuals with strong backgrounds in customer service, service writing, parts, automotive, powersports, equipment, or similar fields are encouraged to apply. Irwin Marine values its highly trained and committed crew and offers opportunities for learning, growth, and career development within the marina setting. They seek individuals with a positive attitude, strong work ethic, attention to detail, and a desire to be part of a collaborative team.

Requirements

High school diploma or equivalent required.
Customer service experience strongly preferred.
Previous experience in marine service, parts, automotive, powersports, equipment, dealership, or a related environment is preferred but not required.
Service-writing, parts, inventory, purchasing, or scheduling experience is a plus.
Working knowledge of marine repairs and systems through education or previous employment is beneficial but not required.
Experience with ADP Lightspeed or another dealership management system is preferred but not required.
Proficiency with Microsoft Word and Excel.
Proficiency with Google Docs and related Google applications.
Proficiency with ADP Lightspeed.
Proficiency with Dealership management and inventory systems.
Proficiency with Manufacturer and vendor parts catalogs and websites.
Proficiency with Electronic purchasing, work order, and inventory-management systems.
Ability to read and interpret work orders, contracts, safety rules, operating instructions, maintenance information, parts catalogs, and procedure manuals.
Ability to prepare routine correspondence and communicate effectively with customers, vendors, employees, and management.
Ability to perform basic mathematical calculations necessary for pricing, quantities, inventory, purchasing, estimates, and other service and parts transactions.
Ability to apply common sense of understanding to carry out instructions provided in written, oral, or diagram form.
Must be able to evaluate information, prioritize competing needs, troubleshoot routine issues, and recognize when management involvement is appropriate.
Regularly required to stand, use hands to handle or feel objects and materials, and reach with hands and arms.
Frequently required to walk, bend, stoop, kneel, crouch, and communicate verbally.
May occasionally be required to climb or balance.
Must regularly be able to lift and/or move items weighing up to 30 pounds and frequently handle items weighing up to 50 pounds, with appropriate assistance or equipment when necessary.
Specific vision abilities include close vision and the ability to adjust focus, including when using computers, reviewing parts information, reading work orders, and identifying inventory.

Nice To Haves

Previous marine or dealership experience is preferred.
Strong customer service, service-writing, parts, automotive, powersports, equipment, or similar experience.
Working knowledge of marine repairs and systems through education or previous employment is beneficial.
Experience with ADP Lightspeed or another dealership management system is preferred.

Responsibilities

Greet customers and serve as a professional point of contact for service and parts needs.
Accurately document customer concerns, requested repairs, and service requirements on work orders.
Maintain accurate and complete records of service transactions.
Coordinate with the Service Manager to schedule technicians, riggers, yard workers, detailers, and drivers based on workload and operational priorities.
Maintain regular customer communication regarding scheduling, estimates, repair status, job completion, delays, and other service-related matters.
Work with technicians and the Service Manager to develop accurate repair estimates and obtain customer approval before work proceeds.
Coordinate with the warranty function to identify and schedule applicable warranty repairs.
Address customer questions and concerns promptly and professionally and escalate significant complaints or conflicts to the Service Manager when appropriate.
Help ensure completed service work is properly documented and ready for customer delivery.
Send applicable service, storage, seasonal, or other customer contracts throughout the year.
Assist with incoming telephone calls and appropriately direct customer inquiries.
Provide consistently professional and responsive customer service.
Review technician work orders and customer requests to verify parts specifications and requirements.
Identify and locate the correct parts and materials needed for customer repairs and service work.
Search inventory records and physical inventory locations to determine whether required parts and materials are available.
Research manufacturer catalogs, vendor resources, and websites to obtain accurate part numbers, pricing, specifications, and availability.
Prepare and complete purchase orders accurately.
Compare pricing, specifications, availability, and delivery dates when sourcing parts and supplies.
Place orders with approved suppliers and vendors in accordance with marina procedures.
Communicate with suppliers regarding order status, backorders, discrepancies, and late deliveries.
Receive incoming parts and supplies and verify shipments against purchase orders and vendor documentation.
Review supplier invoices against purchase orders and received merchandise for accuracy.
Accurately receive purchases into the dealership management and inventory system.
Maintain accurate inventory records and assist with physical inventory counts.
Maintain current pricing and applicable price books within ADP Lightspeed or other dealership management systems.
Sell parts over the counter to customers and appropriately assign parts to service repair orders.
Stage or coordinate parts required for upcoming service jobs to help technicians work efficiently.
Assist with maintaining an organized, accurate, and efficient parts department.
Communicate regularly with the Service Manager and technicians regarding repair schedules, parts availability, delays, and customer commitments.
Coordinate efforts with coworkers and other departments to support efficient marina operations.
Maintain clean, organized, and professional service and parts work areas.
Follow established company policies, procedures, safety requirements, and inventory-control practices.
Identify and communicate operational concerns, customer issues, inventory discrepancies, or other matters requiring management attention.
Use company systems and technology accurately and consistently.
Perform other duties as assigned based on business and operational needs.