Service Accounts Payable Coordinator

Hermanson Company•Kent, WA

33d•$58,000 - $65,000•Hybrid

About The Position

The Service Accounts Payable Coordinator supports accurate and timely accounts payable processing for the Service department. This position coordinates vendor and subcontractor invoices, verifies supporting documentation and approvals, resolves discrepancies, and helps maintain complete and accurate service job records. The role works closely with vendors, technicians, service managers, billing, and accounting to support efficient invoice processing and job closeout.

Requirements

High school diploma and two years related experience and/or training; or equivalent combination of education and experience required.
Ability to organize and coordinate tasks.
Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.
Ability to write reports, business correspondence, and procedure manuals.
Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
Ability to apply advanced mathematical concepts and communicate interpretations to others.
Ability to operate a personal computer, 10 key, copy machine, and postage machine.

Nice To Haves

HVAC industry experience preferred.
Intermediate level knowledge of MS Office preferred.

Responsibilities

Provide positive and professional communication with vendors, subcontractors, internal customers, and other departments.
Receive, review, and process vendor and subcontractor invoices related to service work.
Verify invoices against purchase orders, work orders, receipts, quotes, and other supporting documentation.
Confirm proper job, work order, cost code, and general ledger coding before submitting invoices for payment.
Manage the Service AP inbox, ensuring invoices, questions, and requests are addressed or routed appropriately.
Actively research and resolve pending purchase orders, incorrect purchase order numbers, and other documentation issues that may delay invoice processing or work order closeout.
Research and resolve invoice discrepancies, duplicate billings, pricing differences, credits, and payment questions.
Monitor vendor statements and help identify missing invoices, unapplied credits, or past-due items.
Communicate with vendors by phone and email to resolve invoicing, payment, credit, and account discrepancies.
Work with Service team members to resolve outstanding costs, purchase-order issues, and other items preventing older work orders from being closed.
Assist with new vendor documentation and maintenance requests in accordance with established company processes.
Assist the Service Purchasing department with the monthly filter order and any other related documentation or coordination.
Process authorized credit card payments and maintain the required supporting documentation.
Follow established procedures, meet processing deadlines, and work effectively with immediate supervisory staff, including in a remote environment when needed.
Assist with other duties and departmental projects as requested.

Benefits

Competitive pay with bonus opportunities
Medical, prescription, dental & vision coverage with zero to low weekly premiums
401(k) with discretionary company match
Generous paid time off (vacation, sick time, and paid holidays)
Disability income protection
Life insurance for employees and eligible dependents
Optional added protection with critical illness and accident plans
Career growth & development opportunities
In-house training programs
Certificate & tuition reimbursement
Wellness program
Employee Assistance Program (EAP)