Senior Training Coordinator

Medline • Perryville, MD

2d

About The Position

The Senior Training Coordinator provides end-to-end administrative and tactical support for day-to-day Learning & Development operations and facilitates or produces specific learning experiences. The role coordinates training logistics, tracks compliance and employee training records in the learning management system (LMS), maintains and distributes training materials, prepares learning environments, and manages purchasing and payment operations for L&D programs.

The coordinator also supports vendors and contractors, analyzes and reports training and financial data, communicates with participants before and after classes, and leads new-hire activities such as weekly orientation, tours, and mixers. The position may facilitate specific learning programs as requested. Medline offers a competitive total rewards package and continuing education and training; the stated benefit eligibility and offerings vary based on employees’ average weekly hours.

Requirements

• High school diploma or equivalent.
• At least 2 years of administrative or support experience in Learning & Development or a related role.
• Learning management system (LMS) administration experience.
• Interpersonal skills and the ability to build alliances with leadership and vendors to gain commitment and implement learning programs.
• Proficiency with Microsoft Office applications.
• Strong verbal and written communication skills to interact effectively with all levels of the organization.
• Meticulous attention to detail and excellent time-management skills.
• Strong project-management skills to drive initiatives to completion and manage changing priorities.

Nice To Haves

• Prior experience as a Learning & Development coordinator.
• Prior corporate business experience.
• Learning facilitation experience.

Responsibilities

• Manage learning activity enrollments and attendance or completion records in the LMS; enter and maintain course information, assist with registration requests, maintain employee training records, and run regular and ad hoc reports.
• Manage training logistics, including scheduling classes, reserving rooms and resources, preparing and restoring training rooms, and arranging catering.
• Coordinate and schedule internal and external trainers.
• Prepare participant workbooks and supporting materials, including handouts, case studies, role plays, and videos; print class rosters for trainers.
• Manage vendor invoices and submit charge-back requests to Accounts Payable.
• Report training data and analyze and report financial information associated with training, including budgets, actual spend, and estimates to completion.
• Support administrative activities involving shared services and external vendors; manage purchasing and payment operations for programs using external vendors and oversee contractors’ tactical deliverables.
• Communicate with class participants by distributing pre-class assignments, obtaining approvals, sending invitations and reminders, ensuring completion of required pre- and post-class work or tests, and distributing evaluations and follow-up materials.
• Lead weekly new-hire orientation by preparing the room and materials, coordinating speakers and videos, presenting company information, and addressing questions.
• Coordinate bi-monthly tours and quarterly mixers, connect new hires with resources, and respond to their questions.
• Administer new-hire and hiring-manager surveys about recruiting and onboarding and compile reports.
• Facilitate specific learning programs as requested.

Benefits

• Health insurance
• Life and disability coverage
• 401(k) contributions
• Paid time off
• Continuing education and training
• Access to the Employee Assistance Program, Employee Resource Groups, and the Employee Service Corp for employees working fewer than 30 hours per week on average

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: High school or GED