Senior Technology AP Specialist
About The Position
The Senior Technology AP Specialist processes and reviews high-volume, complex invoices related to technology vendors, including SaaS, licensing, hardware, and consulting services. The role ensures accurate general ledger, cost center, and project coding, and manages expense treatment for one-time costs, prepaid amortization, and capitalized spend. It also handles three-way matching for technology purchases and monitors recurring expenses such as software subscriptions and cloud services. Working with IT and Finance, the specialist validates contracts, renewals, and usage-based charges. The role performs AP and balance sheet reconciliations, supports month-end close, prepares variance analysis, and provides documentation and explanations for audit and remittance requests. Additional duties include property technology expense and complex intercompany billback allocations, technology credit card allocations, and resolving invoice discrepancies with vendors and internal teams to ensure timely payment.
Requirements
- 10 or more years of accounts payable experience, preferably including technology-related expenses.
- Strong understanding of AP processes, controls, and accounting principles.
- Experience with ERP systems such as Yardi, Oracle, or Workday.
- Advanced proficiency in Microsoft Excel.
- Ability to manage multiple priorities in a fast-paced environment.
- Strong analytical and problem-solving skills.
- High attention to detail and accuracy.
Responsibilities
- Process and review high-volume, complex invoices from technology vendors, including SaaS, licensing, hardware, and consulting services.
- Code invoices to the appropriate general ledger accounts, cost centers, and projects.
- Manage expense treatment for one-time costs, prepaid amortization, and capitalized spend.
- Perform three-way matching of contractual agreements, invoices, and receipts for technology purchases.
- Monitor recurring expenses, including software subscriptions and cloud services.
- Partner with IT and Finance to validate contracts, renewals, and usage-based charges.
- Perform monthly AP reconciliations and assist with month-end close activities.
- Provide documentation and explanations for audit and remittance detail requests.
- Handle property technology expense allocations.
- Complete monthly, quarterly, and yearly balance sheet reconciliations.
- Provide monthly, quarterly, and annual variance analysis.
- Process technology credit card allocations.
- Handle complex billback allocations across intercompany cost centers.
- Resolve invoice discrepancies with vendors and internal teams to ensure timely payment.
Benefits
- 25% rent discount at any AIR community, subject to application and exclusions.
- Medical, dental, vision, and life insurance options.
- HSA/FSA plans.
- Company-paid short- and long-term disability.
- 401(k) plan with a 6% employer match.
- Paid time off, including vacation, sick time, and 14 holidays.
- Paid parental leave of up to 16 weeks.
- Tuition assistance and up to 100% reimbursement for job-related certifications and licenses.
- 15 hours of paid annual community service time.
- Commuter benefits.
- Pet insurance.
- Consumer discounts on various products and services.
- Ongoing professional development, leadership training, and career growth opportunities.
- Annual target bonus of 10%.
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Senior
Education Level
No Education Listed
