Senior AP/AR Specialist
About The Position
PDS (Professional Document Solutions), a Proven IT company, is seeking a Senior AP/AR Specialist to oversee and perform the full-cycle accounts payable and accounts receivable processes. The role is responsible for accurate, timely, and compliant transactions; supporting month-end close; improving processes; and communicating effectively with vendors and customers about payments. The position is onsite at PDS. The specialist also provides backup support for Dispatch and Customer Service, assists with month-end and year-end closing, prepares monthly aging and payment-status reports, collaborates with sales, operations, and finance, and provides documentation for audits.
Requirements
- Associate’s or Bachelor’s degree in Accounting, Finance, or a related field is preferred.
- 4–7+ years of accounts payable, accounts receivable, or general accounting experience.
- Basic understanding of accounting principles (GAAP).
- High level of efficiency, accuracy, and attention to detail.
- Strong analytical, problem-solving, and time-management skills.
- Excellent communication skills.
- Proficiency in Microsoft Excel.
Nice To Haves
- Associate’s or Bachelor’s degree in Accounting, Finance, or a related field.
Responsibilities
- Oversee the full-cycle accounts payable process, including invoice review, coding, approvals, and payment execution.
- Ensure timely and accurate processing of high-volume invoices.
- Manage vendor relationships and resolve complex discrepancies.
- Review and reconcile vendor statements.
- Monitor and approve cash disbursements and optimize payment timing.
- Process and post customer payments.
- Oversee invoicing, cash application, and collections processes.
- Review customer accounts and aging reports and drive resolution of past-due balances.
- Handle complex billing issues and client disputes.
- Partner with sales or account teams to resolve disputes.
- Ensure accurate revenue-related entries and accounts receivable sub-ledger integrity.
- Provide backup support for Dispatch and Customer Service functions.
- Assist with month-end and year-end closing processes.
- Prepare monthly reports on aging and payment status.
- Collaborate with sales, operations, and finance teams.
- Support audits by providing required documentation.
- Perform additional duties as assigned.
Benefits
- Group health insurance, including a choice of two PPO plans or a High Deductible Health plan, available after a 30-day waiting period to eligible full-time employees and their dependents.
- Dental and vision PPO benefits.
- Voluntary worksite benefits, including critical illness and accident coverage, short-term disability insurance, supplemental life insurance, and pet insurance.
- Employer-provided $25,000 life insurance and AD&D coverage for eligible full-time employees after a 30-day waiting period.
- Employer-provided long-term disability insurance.
- Employee Assistance Program with resources for emotional, legal, and financial issues, including counseling and web-based services.
- 401(k) plan with pre-tax and Roth contributions after 120 days of service, with an employer match.
- Financial advisory services through Merrill Lynch at no cost to employees.
- Paid time off for full-time regular employees after a 90-day waiting period.
- Parental, medical, family, and safe leave through FAMLI Leave for up to 12 weeks in a year.
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What This Job Offers
Job Type
Full-time
Career Level
Senior
Education Level
No Education Listed
