Ap/ar Specialist

Aston Carter•Omaha, NE

4d•$50,000 - $70,000•Onsite

About The Position

This role oversees the full accounting cycle and office management for a food processing equipment and parts sales business. The work includes managing purchase orders, accounts payable and receivable, invoicing, payroll, tax-related activities, financial reporting, commissions, and inventory. Accounting is largely manual, using spreadsheets and accounting software, with a steady pace and manageable daily invoice and purchase-order volume. The role works closely with ownership and includes one week of training to help the employee become independent. The position is permanent, direct-hire, and fully onsite in Omaha, Nebraska. The stated pay range is $50,000–$70,000 per year. The employer says it has no company benefits in general, but will help pay toward employees’ individual plans and offers a 3% retirement match.

Requirements

Hands-on experience with accounts receivable, including customer invoicing and payment follow-up.
Experience with accounts payable, including vendor invoice entry and processing payables twice monthly.
Proficiency in bank and credit card statement reconciliation.
Experience processing payroll and maintaining related records.
Familiarity with sales tax and payroll tax processes and compliance.
Ability to track and manage inventory in an accounting or office environment.
Strong Excel skills, including daily spreadsheet work and monthly spreadsheet closeout.
Extreme attention to detail and commitment to accurate financial results.
Task-driven approach and ability to manage multiple responsibilities across the full accounting cycle.
Confidence reporting financial information directly to ownership.
Strong organizational skills for maintaining records and recurring accounting tasks.
Ability to think and work independently without constant supervision and take ownership of assigned duties.
Comfort with straightforward, direct communication and handling feedback professionally.

Nice To Haves

Experience with Sage 50 or similar accounting software; training can be provided on the job.

Responsibilities

Enter and process purchase orders accurately, track daily volumes, and ensure timely completion.
Manage accounts receivable by generating customer invoices, recording payments, and following up on outstanding balances.
Manage accounts payable by entering vendor invoices, preparing and running checks, and wiring vendor payments on a regular schedule.
Perform ongoing bank reconciliations, including bi-weekly reviews of collections from key customers.
Reconcile credit card statements and accurately record transactions in the accounting system.
Process bi-weekly payroll and ensure accurate, timely employee payments.
Calculate and process monthly sales commissions using daily-updated Excel spreadsheets.
Track and manage inventory and record inventory movements in alignment with sales and purchasing activity.
Prepare and file sales tax returns.
Prepare and file payroll tax returns.
Analyze balance sheets and income statements to identify trends, discrepancies, and improvement opportunities.
Produce accurate financial reports and communicate results directly to the owners.
Maintain organized financial records, spreadsheets, and documentation to support audits and internal reviews.
Use Excel and accounting software to maintain daily accounting records and close monthly spreadsheets.
Support office management and smooth day-to-day operations, including effective office communication.
Work independently, manage tasks, and proactively identify and resolve accounting and office-process issues.
Contribute to an open, direct, collaborative office culture and participate in team celebrations when goals are achieved.