AP/AR Specialist

DISA Technologies•Casper, WY

1d•Hybrid

About The Position

DISA Tech, Inc. is growing its finance team to support the company’s patented high-pressure slurry ablation technology and mineral processing work. The AP/AR Specialist will manage day-to-day accounts payable and accounts receivable as the company scales, processing vendor activity related to equipment, materials, testing, and contractors, and handling customer invoicing, payments, and collections. The role works closely with the Senior Accountant and Controller and supports month-end close. The specialist will also help develop and improve finance processes as they are built out. Accounts payable duties include processing invoices from intake through coding, approvals, and payment runs; coding costs by project, department, and cost center; maintaining vendor records and controls; managing company card activity in Ramp; reconciling vendor statements and resolving discrepancies; and supporting year-end 1099 preparation and filing. Accounts receivable duties include preparing customer invoices based on contracts, purchase orders, and project milestones; recording payments and maintaining customer records; monitoring aging and following up on past-due balances; resolving billing questions with project leads; and tracking and invoicing intercompany and related-party activity. The position also coordinates with operations and project teams to obtain approvals and documentation, prepares AP and AR aging reports, supports month-end accruals and reconciliations, gathers audit and internal control documentation, and recommends workflow improvements and better use of NetSuite and Ramp.

Requirements

2 to 4 years of accounts payable and/or accounts receivable experience, ideally with exposure to both.
Comfort handling high transaction volume with a strong eye for detail.
Solid Excel skills, including VLOOKUPs, pivot tables, and basic reconciliations.
Good communication skills, including the ability to follow up on approvals and past-due payments without creating friction with colleagues, vendors, or customers.
Comfort working in a fast-moving company where processes are still being built.

Nice To Haves

Experience with NetSuite.
Experience with Ramp or a similar spend management tool.
Background in mining, mineral processing, energy, manufacturing, or another technical or field-heavy industry.
Associate’s degree or coursework in Accounting, Finance, or a related field.

Responsibilities

Process full-cycle accounts payable, including invoice intake, coding, approval routing, and ACH, wire, and check payment runs.
Code invoices by project, department, and cost center, including R&D, equipment, testing, and corporate overhead.
Set up and maintain vendor records, including W-9s, insurance certificates, and banking details, with appropriate controls around changes.
Manage company card activity in Ramp, including receipt collection, coding, policy follow-up, and reconciliation.
Reconcile vendor statements and resolve discrepancies, duplicate charges, and past-due items.
Support 1099 preparation and filing at year end.
Prepare and send customer invoices based on contracts, purchase orders, and project milestones.
Record and apply customer payments and keep customer records current.
Monitor AR aging, follow up on past-due balances, and work with project leads to resolve billing questions.
Track and invoice intercompany and related-party activity.
Coordinate with operations and project teams to obtain timely approvals and supporting documentation.
Prepare AP and AR aging reports and support the Senior Accountant with month-end accruals and reconciliations.
Gather documentation for audit requests and internal control reviews.
Suggest workflow improvements and ways to make better use of NetSuite and Ramp as transaction volume grows.