AP/AR Specialist
About The Position
The AP/AR Specialist assists with NASL’s administrative finance and accounting tasks, including accurate and timely data entry and processing of payable and receivable transactions. The role manages outgoing bills and invoices, incoming and outgoing payments, and provides general bookkeeping and ledger support. The position also maintains vendor and customer documentation, prepares reports related to delinquent accounts, and assists the Accounting Manager with special accounting projects and tasks. It provides backup for office administrative duties, including coverage for breaks and time off of the Corporate Office Administrative Assistant.
Requirements
- High school diploma or GED.
- Two to four years of related experience and/or training.
- Excellent written, verbal, and electronic communication across different levels of the company and with external customers.
- Proficiency in data entry.
- Ability to work independently and manage time efficiently.
- Strong verbal and written communication skills.
- Ability to ask questions and obtain accurate, complete Accounts Payable and Accounts Receivable information from internal and external customers.
- Ability to calculate figures and amounts including discounts, interest, commissions, proportions, percentages, area, circumference, and volume.
- Ability to apply basic algebra concepts.
- Proficiency in Excel, Outlook, and PowerPoint.
- Analytical thinking and problem-solving skills, with strong attention to detail and organization.
Nice To Haves
- Two-year associate degree in accounting.
- Proficiency with ERP systems (Epicor) and financial software.
Responsibilities
- Respond to vendor inquiries regarding outgoing payments or invoice accuracy.
- Review, prepare, and process incoming vendor invoices in Accounts Payable, ensuring proper coding according to chart-of-accounts guidelines.
- Complete Accounts Receivable duties, including invoicing and posting customer payments and deposits.
- Process weekly payment runs accurately and on time in accordance with company policy.
- Resolve payment discrepancies and disputes on behalf of the company.
- Prepare and send customer invoices in a timely manner.
- Prepare reports on delinquent accounts and create customer payment profiles.
- Reconcile cash receipts and deposits.
- Assist the Accounting Manager with special accounting projects and tasks.
- Maintain W-9s, Sales Tax Exemption Certificates, and Certificates of Insurance.
- Back up office administrative duties, including covering breaks and time off for the Corporate Office Administrative Assistant.
- Perform other duties as assigned.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
