Senior Subcontracts Administrator

CBRE Government & Defense Services • ,

3d • $90,000 - $110,000 • Remote

About The Position

The Senior Subcontracts Administrator develops, standardizes, and strengthens subcontracting operations across CBRE Government & Defense Services portfolios. This full-time, salaried role reports to the Senior Manager of Subcontracts & Procurement and works closely with Operations and cross-functional teams to establish consistent subcontracting practices, manage assigned subcontracts, and ensure compliance with federal contracting regulations and company policies.

The position is the first point of escalation for subcontracting matters. It provides guidance to subcontract administration staff, identifies risks, and delivers practical solutions to support operational efficiency and compliance. The role also leads process-improvement and change-management efforts and supports subcontractor performance monitoring, audit readiness, and continuous improvement.

Requirements

• Bachelor's degree in Supply Chain Management or a related functional discipline.
• At least six years of end-to-end subcontract administration experience in a government contracting environment.
• Demonstrated experience in subcontract process improvement, standardization, and organizational change management.
• Advanced knowledge of federal acquisition processes, FAR/DFARS requirements, and labor laws applicable to government contractors, including the Service Contract Act and Davis-Bacon Act.
• Strong negotiation skills and ability to manage complex subcontract terms and align procurement strategies with program and organizational objectives.
• Ability to evaluate contractual risks, costs, and performance issues, develop practical solutions, and proactively address potential concerns.
• Strong relationship-building and collaborative leadership skills, with ability to work across Business Development, Operations, Finance, Legal, and Supply Chain.
• Ability to mentor and support the professional development of junior subcontract administrators.
• Adaptability and sound judgment when managing competing priorities, tight deadlines, audits, and evolving regulatory requirements.
• Excellent written and verbal communication skills, including ability to explain complex contractual matters clearly and provide concise, actionable updates to leadership and program managers.
• Strong project and program management capabilities, organizational skills, and attention to detail.
• Advanced proficiency in Microsoft Word, Excel, Access, and PowerPoint.

Responsibilities

• Lead change-management initiatives to establish standardized subcontracting processes across multiple business lines.
• Partner with Operations leadership to define responsibilities and accountability throughout the subcontract lifecycle.
• Facilitate workshops and process-mapping sessions to improve workflows, clarify handoffs, and strengthen cross-functional coordination.
• Implement consistent intake procedures, documentation standards, approval requirements, and service expectations.
• Collaborate with Operations on subcontract award recommendations, taking technical requirements, commercial considerations, and regulatory compliance into account.
• Establish communication and collaboration practices for subcontractor performance monitoring, corrective actions, modifications, and closeout.
• Identify opportunities to streamline processes, improve efficiency, reduce risk, and optimize resources.
• Manage the full lifecycle of assigned subcontracts, including solicitation, negotiation, award, administration, and closeout.
• Collaborate with Operations to define pre-award requirements, evaluate procurement strategies, strengthen procurement justifications, and prequalify suppliers as appropriate.
• Negotiate subcontract terms and conditions to achieve best value or lowest price technically acceptable, as applicable, while meeting contractual and regulatory requirements.
• Execute subcontract awards and associated purchase orders in accordance with established procedures, approval requirements, and funding authorization.
• Oversee subcontract modifications, invoice inquiries, dispute resolution, subcontractor performance, and closeout activities.
• Monitor subcontractor compliance with contractual obligations, performance expectations, and applicable regulations.
• Serve as a subject-matter expert on FAR, DFARS, the Service Contract Act, Davis-Bacon Act, collective bargaining agreements, other applicable federal regulations, and company policies.
• Partner with Finance, Legal, Compliance, Supply Chain, and Operations to ensure subcontractor deliverables align with program requirements and milestones.
• Identify and address contractual, financial, operational, and compliance risks.
• Provide timely guidance and support to resolve subcontract administration challenges and escalated issues.
• Maintain accurate, complete, and compliant subcontract documentation to support audit readiness.
• Mentor junior subcontract administrators and provide technical guidance to cross-functional business partners.
• Provide subcontract administration guidance to mentor-protégé small businesses as needed.
• Promote consistent application of subcontracting policies, procedures, and best practices.
• Support organizational change initiatives by encouraging collaboration, accountability, and process adoption.
• Apply continuous improvement to enhance service delivery, conserve resources, and support strategic business objectives.

Benefits

• Eligible employees may have access to medical coverage, well-being programs, financial planning resources, and short-term incentive opportunities; benefits and eligibility may vary by position and company policies.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior