Senior Subcontracts Administrator

AeroVironment•Dayton, OH

6d•$101,000 - $171,500•Hybrid

About The Position

The Senior Subcontracts Administrator serves as the primary interface between Program Management, Subcontracts, Contracts, Engineering, Finance, Quality, Supply Chain, and subcontractors. The role manages the full subcontract lifecycle, from proposal development and source selection through negotiations, award, execution, performance management, changes, and closeout, while developing subcontracting strategies aligned with program plans, company policies, and applicable FAR/DFARS requirements. The position manages subcontract baselines during proposals and oversees supplier selection, subcontract performance, cost and schedule, technical and quality requirements, delivery, and contractual compliance. It coordinates across internal teams and suppliers, manages risks and opportunities, maintains financial controls and subcontract budgets, leads program and performance reviews, and develops corrective or recovery plans when needed. The role also supports compliant proposals, source selections, negotiations, awards, and modifications, and identifies improvements to subcontract processes and supplier performance. This is a hybrid position requiring three days per week in the office. A 5/40 schedule is preferred; a 9/80 schedule may be available depending on business and program requirements. No travel is required. The salary range is $101,000–$171,500. The position requires access to ITAR/EAR-controlled information; applicants must meet applicable U.S.-person or export-license requirements. Some positions may require current U.S. citizenship due to contract requirements.

Requirements

Bachelor’s degree and 8+ years of experience supporting U.S. Government contracts and customers and/or program management, supply chain management, proposals, procurement, contracts, or subcontract management.
Demonstrated experience managing the full subcontract lifecycle, from proposal development and source selection through award, execution, modifications, performance management, and closeout.
Active Secret clearance or ability to obtain one, and ability to obtain and maintain SAP access if required for the assigned program.
Experience managing subcontract or program cost, schedule, technical, quality, and contractual requirements.
Experience with global supply chain, supplier management, and supplier quality, including identifying, selecting, directing, and managing subcontract and supply-chain elements to support program goals and company strategy.
Experience managing program or subcontract financials, including customer funding, budgets, Estimates at Completion, invoices, and cost analysis.
Experience with subcontractor sourcing, compliant source selection, proposal evaluation, Basis of Estimate review, cost and price analysis, negotiations, and subcontract award.
Experience managing supplier or subcontractor risks, opportunities, corrective actions, recovery plans, and performance issues.
Experience working cross-functionally with Program Management, Contracts, Engineering, Finance, Quality, Supply Chain, and subcontractor organizations.
Experience with capture execution, compliant source selection, negotiations, and proposals.
Strong written, verbal, analytical, negotiation, organizational, and interpersonal communication skills.
Ability to manage multiple priorities, work independently, make sound business decisions, and operate effectively in a fast-paced environment.
Ability to work in an office environment; sit and stand for long periods; and talk, hear, and use hands and fingers to operate a computer and telephone keyboard.
Applicants must qualify as a U.S. person under ITAR/EAR requirements or be eligible for an export license; some positions may require current U.S. citizenship due to contract requirements.

Nice To Haves

Experience managing subcontracts supporting aerospace, defense, advanced technology, or other complex U.S. Government programs.
Experience recognizing and responding to program needs to develop additional business opportunities supporting organizational objectives.
Experience integrating program interdependencies and management activities throughout their lifecycle to achieve successful program completion.
Experience defining proposal strategy, leading proposal teams, analyzing and shaping Requests for Proposals, and producing and delivering winning proposals.
Experience planning and executing a project quality-management system that satisfies quality requirements and emphasizes prevention, continuous improvement, and value creation.
Experience defining, documenting, analyzing, tracing, prioritizing, and confirming requirements throughout the program and subcontract lifecycle.
Experience managing program or subcontract uncertainty using a forward-looking approach to identify risks and opportunities, determine handling plans, and manage and communicate them throughout the lifecycle.
Experience defining, establishing, communicating, monitoring, and controlling scope to ensure all required work, and only required work, is performed.
Experience applying technical performance baselines to monitor and compare key technical performance measures, assess program and product status, and maintain baseline conformance.
Experience with Earned Value Management, Integrated Program Management Data and Analysis Report, supplier performance metrics, or other program financial-management processes.
Experience leading supplier program reviews, technical reviews, production-readiness activities, corrective-action reviews, and recovery efforts.
Experience with continuous process improvement and development of preventative quality and supplier-management processes.

Responsibilities

Develop and execute subcontracting strategies aligned with program objectives, company policies, and applicable FAR/DFARS requirements.
Manage the full subcontract lifecycle from proposal development and source selection through award, execution, modifications, performance management, and closeout.
Manage proposal-phase subcontract baselines to align scope, budget, capacity, risk, delivery requirements, and payment terms with program needs.
Support and monitor technical performance baselines, compare key subcontract technical performance measures, assess execution status, and take action to maintain conformance.
Communicate, monitor, and resolve issues across program functional areas and suppliers.
Manage stakeholder communications and subcontract information while protecting the company’s contractual rights.
Plan, define, establish, communicate, monitor, and control subcontractor scope.
Analyze subcontractor changes and develop alternatives that balance technical, cost, schedule, quality, and contractual requirements.
Track subcontractor technical reviews, delivery milestones, quality performance, corrective actions, and key performance indicators.
Monitor subcontractor cost performance against budgets and Estimates at Completion.
Maintain subcontract financial controls and budgets, including customer funding, cost analysis, Earned Value Management metrics, and Integrated Program Management Data and Analysis Report evaluation as applicable.
Lead subcontractor program and performance reviews, including agendas, briefing materials, action items, and recovery plans.
Manage subcontract scope and changes through established change-control and control-board activities.
Identify and manage subcontract risks and opportunities throughout the subcontract lifecycle.
Prepare executive-level briefings and monitoring mechanisms to track supplier progress, identify risks, support intervention, and resolve issues with functional leads, business management, program leadership, and customers.
Interpret supplier schedules and assess impacts on program schedules, milestones, critical-path activities, and customer commitments.
Develop, implement, and maintain subcontract execution plans, supplier management plans, and performance-monitoring processes.
Develop and maintain Requests for Proposals, including sourcing and selection, evaluation criteria, risk analysis, and cost and price analysis.
Review supplier proposal responses, including technical evaluations, Basis of Estimates, pricing, schedules, risks, and overall proposal quality.
Support compliant source selections, negotiations, subcontract awards, and subcontract modifications.
Coordinate supplier technical performance, qualification, production readiness, inspections, testing, delivery, and acceptance requirements with Engineering, Quality, Supply Chain, Finance, and Program Management.
Communicate and escalate subcontractor cost, schedule, technical, quality, delivery, compliance, and contractual performance issues.
Develop and monitor corrective-action, recovery, and other intervention plans for subcontractors that are not meeting requirements.
Cultivate productive subcontractor relationships while maintaining contractual discipline and protecting company interests.
Identify and allocate resources within the subcontract management team and broader cross-functional program organization.
Identify opportunities to improve subcontract processes, reduce risk, improve performance, and support organizational and program objectives.