Senior Subcontracts Administrator

MIT Lincoln Laboratory•Lexington, MA

4d•$99,300 - $131,600•Hybrid

About The Position

The Senior Subcontracts Administrator is part of the Contracting & Logistics Department and primarily supports contracting activities for MIT Lincoln Laboratory’s Contingent Workforce / External Workforce Services (EWS) program. The role works closely with the Human Resources Department’s External Workforce Services team to ensure contingent workforce engagements are managed effectively and align with government regulations and Laboratory policies. It also supports similar contracting activities for consultant contracts. As a senior contracting and procurement resource, the successful candidate is responsible for price analysis, contract documentation, extensions and other modifications, and compliance and audit readiness. The role covers procurements from acquisition planning and solicitation through negotiation, award, administration, modification, and closeout. The position requires sound business judgment, attention to detail, and the ability to build positive working relationships in a collaborative environment.

Requirements

U.S. citizenship.
Ability to obtain and maintain a government (DoW) security clearance; the selected candidate must be able to obtain and maintain a Secret-level DoW clearance.
Bachelor's degree and at least six years of relevant government contracting or subcontracting experience with contingent workforce, external talent, or temporary staffing for labor; or a master's degree and at least four years of contracting and/or subcontracting experience involving labor, contingent workers, or external talent.
Experience conducting price analysis and negotiating contract terms and conditions, as well as experience with procurement planning, solicitations, and contract administration.
Strong working knowledge of FAR and DFARS requirements and applicable flow-down clauses.
Strong analytical, negotiation, organizational, problem-solving, and communication skills.
Strong verbal and written communication skills and ability to interact effectively with internal customers, suppliers, Legal, Compliance, and senior leadership.
Proficiency in Microsoft Office.

Nice To Haves

DoW or government contracting experience with Advisory & Assistance Agreements (A&AS).
Active security clearance.
Experience with SAP/SRM or a similar electronic procurement system.
SAP Fieldglass experience.
Professional certification in government contracting, procurement, or supply chain management.
Experience in business process review and improvement projects, ideally related to contracting or procurement.

Responsibilities

Advise users and stakeholders on acquisition strategy, contractual requirements, contract risks and mitigation, and contract administration for contingent workforce engagements.
Prepare procurement summaries for new contingent worker engagements, including analysis of the proposed work, competitive process, and price.
Initiate and process procurement documentation for work order extensions, funding increases, short-term extensions, cost-of-living adjustments, revisions, and other contractual changes.
Review final work orders and supporting contract documentation to ensure required approvals, certifications, agreements, and supporting documents are complete before worker start dates.
Ensure contingent workforce procurement activities comply with FAR/DFARS, applicable government requirements, Laboratory policies and procedures, and Contracting & Logistics procurement policies and procedures.
Conduct or support internal and external (federal government) reviews and audits of contingent workforce contracting activities and supporting documentation, identifying and resolving compliance gaps.
Research and interpret evolving government contracting requirements and assess their impact on contingent workforce procurement activities.
Review and update procurement templates, procedures, and documentation to maintain alignment with current FAR/DFARS requirements, Laboratory policies, and Contracting & Legal standards.
Respond to complex or time-sensitive External Workforce Services requests for research, analysis, and recommendations on contingent workforce contracting matters.
Identify opportunities to streamline procurement processes and improve efficiency and consistency while maintaining compliance and internal controls.
Contribute to strategic initiatives to improve procurement operations, supplier performance, compliance, and customer experience.