Senior Staffing Coordinator

Westchester Medical Center•Valhalla, NY

24d

About The Position

The Senior Staffing Coordinator serves as a liaison between WMC perioperative leadership, the perioperative operations team, and employees. The role provides staffing coverage to meet client core requirements and enters, maintains, validates, and updates daily, weekly, and monthly schedules in Kronos. The coordinator identifies and fills schedule gaps, supports ancillary staffing, communicates staffing information to WMC nursing leadership and nursing operations, and helps ensure schedules and related reports are accurate.

Requirements

Two years of experience; hospital or related-industry experience is preferred.
High school diploma required.
Responsible and accountable, with ownership of actions.
Strong employee engagement skills.
Strong analytical and critical-thinking skills.
Strong organizational and time-management skills.
Strong written, verbal, and interpersonal communication skills.
Detail-oriented with excellent follow-through.
Proficiency in Kronos.
Strong Microsoft Office application skills, particularly Excel.
Ability to work in a fast-paced, rapidly changing environment while maintaining a calm demeanor during stressful situations.

Nice To Haves

Bachelor of Science or Bachelor of Arts degree.
Hospital or related-industry experience.

Responsibilities

Enter and maintain daily, weekly, and monthly employee and unit schedules in Kronos according to established publishing dates and production timelines.
Validate schedules and ensure all edits and assignment information are accurately represented in Kronos.
Maintain core ancillary staffing levels and complete schedules for float ancillary staff.
Confirm schedules and assignments with units and communicate changes effectively with WMC nursing leadership and nursing operations.
Check in arriving employees and confirm assignments or reassignments.
Identify schedule gaps, staffing deficiencies, and late-arriving employees by position, assignment, and shift.
Handle call-offs and scheduling conflicts by seeking replacements for the immediate next shift.
Review the next day's staffing report and take steps to recover staffing gaps.
Contact employees who meet assignment requirements and offer shift opportunities, contacting multiple employees when necessary.
Provide staffing data and reports to WMC nursing leadership and nursing operations.
Complete necessary pay forms and send them to WMC payroll.
Validate schedules and provide them to the Program Manager for final review and publishing.
Assist WMC nursing leadership with processing Requests for Time Off (RTO).
Follow up on ancillary staff scheduling issues.
Complete Agency RN schedule needs lists.
Organize and distribute ancillary uniforms.
Complete special reports as requested by Nursing Leadership.
Serve as Lead Resource Coordinator when the manager is away from the office.
Perform other duties as assigned.