Senior Property Administrator

Colliers International Valuation & Advisory Services • Chicago, WA

10d • Onsite

About The Position

Colliers is hiring a Senior Property Administrator based in Rosemont, Illinois, to support the day-to-day operations of a commercial office portfolio. The role requires an organized, detail-oriented, proactive professional who can manage a high volume of administrative and operational responsibilities accurately and meet deadlines. The successful candidate will take ownership of their work, balance competing priorities, communicate professionally with tenants and vendors, and collaborate with the property management team to support efficient operations and exceptional tenant service.

The position includes invoice processing, accounts receivable support, record and compliance tracking, financial documentation, recurring reporting, and general property administration. The administrator will also build relationships with owners, tenants, vendors, and contractors and respond to tenant needs so lease obligations are met. Prior commercial real estate or property management experience is preferred but not required.

Requirements

• Strong organizational and time-management skills, including the ability to prioritize multiple responsibilities and deadlines.
• Excellent written and verbal communication skills.
• Strong attention to detail and commitment to accuracy, particularly when handling financial and administrative tasks.
• Strong decision-making capabilities and ability to provide a high level of service to tenants.
• Excellent customer service skills; proactive, results-oriented, and resourceful.
• Ability to meet deadlines without compromising accuracy or quality.
• Proficiency in Microsoft Office, particularly Excel and Outlook.
• Ability to adapt to changing priorities and maintain a positive, collaborative attitude in a fast-paced environment.

Nice To Haves

• Previous experience in commercial real estate, property management, or administrative support.
• Familiarity with real estate software such as Yardi, Angus, and similar platforms.
• Experience with contracts, lease agreements, accounts payable, and invoice processing.

Responsibilities

• Process a high volume of invoices weekly, ensuring accurate coding and timely submission.
• Assist with accounts receivable tracking, payment inquiries, and other financial administrative functions.
• Maintain vendor and tenant records, track certificates of insurance, and monitor compliance requirements.
• Assist the property management team with financial documentation, expense tracking, and recurring reporting requirements.
• Maintain accurate records, manage recurring deadlines, track outstanding items, and proactively identify and follow up on tasks requiring attention.
• Develop and maintain strong relationships with property owners, tenants, vendors, and contractors.
• Respond to tenants’ needs in a timely manner to ensure lease obligations are met.
• Manage administrative tasks, including work orders, service requests, building access requests, and property records.

Benefits

• Employer-subsidized medical benefits, including prescription coverage, dental, and vision.
• Employer-paid basic life and AD&D insurance.
• Short-term and long-term disability insurance.
• Company 401(k) plan with employer match.
• 10 days of sick leave.
• At least 15 days of vacation annually; certain senior-level roles are eligible for unlimited time off.
• 10 paid holidays and two personal flex days annually.
• Paid parental leave: 12 weeks for birth parents and 4 weeks for non-birth parents, including adoptive and foster parents, after 90 days of employment.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: No Education Listed