Senior Project Manager (event management)

First Global Management Services, Inc.•New York, NY

1d•$95,167 - $109,441•Hybrid

About The Position

The Senior Project Manager supports a client’s internal and/or client-facing events and conferences, delivering excellent service through effective project management and creative solutions. The role manages the full event lifecycle, from initial briefing through execution and reconciliation, across virtual, in-person, and hybrid programs. Event operations may include project plans, collateral, registration, transportation, hotel accommodations, entertainment, food and beverage, gifts, audiovisual needs, webcasts, staging, and speaker selection. The position requires domestic or international travel for onsite events, with an estimated travel commitment of 20–40%. It is a hybrid role based in the New York tri-state area or Boston, Massachusetts, with attendance at the office three to four days per week. Depending on the role, the Senior Project Manager may manage and mentor a team of up to five direct reports.

Requirements

8–10+ years of event management experience.
Advanced experience in event, conference, meeting, and production management, including executive dinners, cocktail receptions, meetings, recognition events, and sponsorships.
Extensive experience managing senior clients in event planning and execution.
Strong proficiency with Cvent.
Strong proficiency with Microsoft Excel and Microsoft Office.
Advanced project management skills and ability to manage multiple projects simultaneously.
Excellent written and oral communication skills.
Extensive knowledge of suppliers, venues, services, and industry best practices, with active industry participation.
Strong client management skills, including the ability to influence and lead by example.
Ability to work collaboratively with colleagues and clients on large-scale programs.
Ability to develop best practices and independently take on new initiatives.
Client-centered, approachable, adaptable to client needs and work styles, and able to deepen client relationships.
Self-motivated, able to take direction and work independently, and able to think innovatively.
Strong communication skills and empathy for complex issues.
Able to travel 20–40% and travel domestically or abroad for onsite events.

Nice To Haves

Bachelor’s degree preferred, particularly in Hospitality, Marketing, Event Management, Communications, or Project Management.
Event management experience in the financial services industry or a corporate environment is preferred.
Experience managing a team of employees is a plus, though not required for all Senior Project Manager roles.

Responsibilities

Plan and execute the full lifecycle of multiple key virtual, in-person, and hybrid events.
Develop and manage budgets, expenses, invoice processing, post-meeting reconciliation, and final financial reporting.
Source, negotiate, and manage venue and supplier selections and contracts.
Coordinate registration, food and beverage, transportation, hotel accommodations, entertainment, gifts, audiovisual needs, webcasts, staging, and speakers, with a strong focus on vendor management.
Coordinate event deliverables with internal partners, including Marketing, Production, Event Technology, data, Legal, and Compliance teams as needed.
Plan virtual events, including platform selection, timelines, invitations, and communications with attendees, suppliers, and stakeholders.
Assist with training new joiners.
Where management responsibilities apply, manage direct-report vacation schedules and coverage, oversee workload and capacity, assign staff according to capabilities, conduct personal development reviews, and motivate the team.
Help ensure team adherence to client operating standards and policies, including compliance and risk guidelines.
Identify and monitor value-add opportunities and demonstrate commercial awareness.
Share best practices and knowledge of suppliers, services, and venues.
Strengthen relationships with existing clients and pursue opportunities to generate new business.

Benefits

Medical, dental, and vision coverage, including an optional high-deductible health plan with a health savings account.
401(k).
Five flexible spending account options.
Generous paid time off allowance.
Employee Assistance Program.
Life, disability, and pet coverages.
Wellness stipend.
Mobile phone allowance.
Complimentary access to Headspace, Teladoc, Maven, Rocket Lawyer, Mobilo, and other services.
Aura Identity Theft Protection.
Annual discretionary bonus eligibility.
Potential opportunities to work on projects across the company’s global locations.