Project Manager (event management)

First Global Management Services, Inc.•Jersey City, NJ

8h•$77,518 - $100,774•Hybrid

About The Position

The Project Manager supports clients with internal and client-facing events and conferences, delivering effective project management and creative solutions. The role oversees event operations from initial briefing through post-event reconciliation, including planning and coordinating project plans, collateral, registration, transportation, accommodations, entertainment, food and beverage, audio/visual requirements, webcasts, staging, speakers, and event execution. The position manages virtual, in-person, and hybrid programs and requires domestic or international travel for onsite events as needed. The position is hybrid, working three to four days in the Jersey City, New Jersey office, with the office requirement subject to change to five days. The listed U.S. base salary range is $77,518–$100,774, and the role is eligible for an annual discretionary bonus.

Requirements

5–7+ years of event management experience.
Experience managing events, conferences, meetings, and production, including C-level executive events, cocktail receptions and dinners, meetings, and multi-day events.
Experience working with and managing senior clients.
Proficiency with Microsoft Office applications, including PowerPoint and Excel.
Ability to work independently, plan projects, think innovatively, and manage multiple projects simultaneously.
Strong project management skills and ability to work under pressure to meet deadlines.
Leadership, influencing, negotiation, and decision-making skills.
Adaptability and resourcefulness, including the ability to follow guidance while working independently and generate ideas and creative solutions.
Customer focus, approachability, and ability to adjust to client needs and work styles, deepen relationships, and adapt to changing demands.
Strong client management skills.
Strong oral and written communication skills.
Ambitious, proactive, and highly organized.
Willingness to travel to various locations for site visits and onsite event management.

Nice To Haves

Event management experience in a corporate or financial environment.
Virtual event experience; Webex and Zoom experience are a plus.
Experience working with large and complex databases; Cvent experience is preferred.
Knowledge of venues and suppliers in key U.S. cities.

Responsibilities

Plan and execute multiple key events throughout their full life cycle in virtual, in-person, and hybrid formats.
Develop and manage budgets, track expenses, process invoices, and complete timely post-meeting reconciliations and final financial reports.
Source and negotiate site selections and manage contracts for venues and suppliers.
Coordinate registration, food and beverage, transportation, hotel accommodations, entertainment, gifts, audio/visual needs, webcasts, staging, and speaker selection, with a strong focus on vendor management.
Coordinate event deliverables with internal partners, including Marketing, Production, Event Technology, Data, and Legal and Compliance as needed.
Plan and manage virtual events, including platform selection, timelines, invitations, and communications with attendees, suppliers, and stakeholders.
Co-plan larger programs with colleagues and clients.
Ensure adherence to client operating standards and policies and follow compliance and risk guidelines.
Travel for site inspections and onsite event management, coordinating logistics and onsite teams.
Complete post-event wrap-up, including attendee and budget reconciliation, observations, and client debriefs to support year-over-year improvements.
Share knowledge of best practices, suppliers, services, and venues.

Benefits

Medical, dental, and vision coverage, including an optional high-deductible health plan with a health savings account.
401(k).
Five flexible spending account options.
Generous paid time off allowance.
Employee Assistance Program.
Life, disability, and pet coverage.
Wellness stipend.
Mobile phone allowance.
Complimentary access to Headspace, Teladoc, Maven, Rocket Lawyer, Mobilo, and other services.
Aura Identity Theft Protection.
Annual discretionary bonus eligibility.
Potential opportunities to work on projects across different locations worldwide.