Event Project Manager

Meeting Tomorrow

1d•$75,286 - $94,107

About The Position

The Event Project Manager manages a high volume of audiovisual (AV) production projects for small to mid-sized corporate events across a wide range of clients and industries. As the client’s main point of contact and Meeting Tomorrow’s representative, this person guides events from initial conversations through execution and final invoicing, ensuring that client goals and expectations are met. The role involves identifying gaps in event plans, recommending solutions, and keeping clients, vendors, venues, and internal teams aligned and on schedule. The position manages project scope, timelines, and budgets, and advises clients on AV production best practices for in-person and hybrid events. It also bridges clients and creative teams, oversees creative deliverables and vendor logistics, tracks assets, manages purchase orders, and negotiates terms with a focus on the client’s budget. The Event Project Manager prepares onsite staff in partnership with Production Managers and provides onsite leadership during events. Approximately 10–15% travel, or about 2–3 days per month, is required. Meeting Tomorrow is a full-service event agency with planning, production, and creative divisions. The company is headquartered in Chicago, with about 80% of its 90-person team working remotely across the country. Its culture emphasizes customer experience, collaboration, kindness, commitment, humility, and an inclusive workplace. In the first month, the new hire will learn the company’s services and event-management practices and meet Project Management, Production, Creative, and Sales team members. Within three months, the person is expected to build client and internal relationships, develop working processes, become proficient with NetSuite and Backstage, and help manage an event series for premier clients. Within six months, the person should manage accounts autonomously, complete team-efficiency projects, and demonstrate problem-solving and contingency-planning skills while striving to exceed client expectations.

Requirements

At least 4 years of event experience, gained at an agency or another high-touch client setting.
Ability to manage a high volume of work, multitask in a fast-paced environment, meet deadlines, and attend to details.
Clear communication skills, including setting expectations, raising issues early, and following through.
Ability to build relationships and adapt communication to different personalities and professional levels.
Interest in learning AV production and creative-service logistics.
Ability to adapt, prioritize, and make decisions in uncertain or changing circumstances.
Demonstrate kindness, commitment, and humility.

Responsibilities

Manage multiple overlapping AV production event projects, including project scope, timelines, and budgets.
Guide clients through the event lifecycle and advise them on AV production best practices for in-person and hybrid events.
Serve as the client’s main point of contact and Meeting Tomorrow representative, setting expectations and following up on decisions and deadlines.
Coordinate information and work among clients, internal teams, venues, vendors, and onsite staff.
Build client relationships and support client retention and repeat business.
Manage creative deliverables by coordinating between clients and creative teams, including designers and editors.
Coordinate vendor logistics for decor, print, and custom fabrication; maintain asset trackers; manage purchase orders; and negotiate terms to steward client budgets.
Prepare onsite staff in partnership with Production Managers and provide onsite leadership during event execution.
Identify opportunities to improve processes and team efficiency.
Problem-solve and plan contingencies to keep projects and stakeholders on track.

Benefits

Medical, dental, and vision plan options.
Employer-paid short-term disability, long-term disability, and life insurance, plus access to an employee assistance program.
401(k) with employer matching up to 4%.
16 PTO days, increasing with tenure, plus 9 paid holidays.
Annual profit-sharing bonus.
12 weeks of 100% paid parental leave, including maternity, paternity, and adoption leave.
$50 monthly fitness reimbursement.
Monthly internet and/or cell stipends.
Company donations to charities of the employee’s choice, up to $1,000 annually.
Regular social events and learning opportunities.