Project Manager (event management experience)

First Global Management Services, Inc.•New York, NY

1d•$77,518 - $89,146•Remote

About The Position

FIRST is a global brand experience agency providing content, creative, digital technology, management and delivery, and data and insights services. The Project Manager supports clients with internal and client-facing events and conferences, delivering service through effective project management and creative solutions. The role oversees event operations from initial briefing through post-event reconciliation, including project plans, collateral, registration, transportation, hotel accommodations, entertainment, food and beverage, audio/visual needs, webcasts, staging, speaker coordination, and event execution. The position plans and executes virtual, in-person, and hybrid events, manages budgets and suppliers, coordinates with internal partners and clients, and ensures compliance with client standards and risk guidelines. Travel domestically or internationally is required when applicable for site visits and onsite event management. The role is remote, but the employee must live in the New York, New Jersey, or Connecticut tri-state area.

Requirements

5–7+ years of event management experience; corporate or financial environment preferred.
Experience managing events, conferences, meetings, and production, including C-level executive events, cocktail receptions and dinners, meetings, and multi-day events.
Experience working with and managing senior clients.
Proficiency with Microsoft Office applications such as PowerPoint and Excel.
Strong project management skills and ability to manage multiple projects simultaneously, work under pressure, and meet deadlines.
Leadership, influencing, negotiation, and decision-making skills.
Ability to work independently, adapt to guidance and changing demands, and generate ideas and creative solutions.
Customer focus, approachability, ability to adjust to client needs and work styles, and strong client management skills.
Strong oral and written communication skills.
Ambitious, proactive, and highly organized.
Willingness to travel to various locations for site visits and onsite event management.
Must live in the New York, New Jersey, or Connecticut tri-state area.

Nice To Haves

Virtual event experience; Webex and Zoom experience are a plus.
Experience with large and complex databases; Cvent experience preferred.
Knowledge of venues and suppliers in key U.S. cities.

Responsibilities

Plan and execute the full life cycle of multiple key events in virtual, in-person, and hybrid formats.
Develop and manage budgets, expenses, invoices, post-meeting reconciliation, and final financial reports.
Source, negotiate, and manage site selections, venues, suppliers, and contracts.
Coordinate registration, food and beverage, transportation, hotel accommodations, entertainment, gifts, audio/visual needs, webcasts, staging, and speakers; manage vendors.
Coordinate event deliverables with internal partners, including Marketing, Production, Event Technology, data, Legal, and Compliance.
Plan virtual events, including platform selection, timelines, invitations, and communications with attendees, suppliers, and stakeholders.
Co-plan larger programs with colleagues and clients.
Ensure client operating standards and policies are followed, including compliance and risk guidelines.
Travel for site inspections and onsite event management, coordinating logistics and onsite teams.
Complete post-event wrap-up, including attendee records, budget reconciliation, observations, and client debriefs to support year-over-year improvements.
Share knowledge of best practices, suppliers, services, and venues.

Benefits

Medical, dental, and vision coverage, including a high-deductible health plan option with a health savings account.
401(k).
Five flexible spending account options.
Generous paid time off allowance.
Employee Assistance Program.
Life, disability, and pet coverages.
Wellness stipend.
Mobile phone allowance.
Complimentary access to Headspace, Teladoc, Maven, Rocket Lawyer, Mobilo, and other services.
Aura Identity Theft Protection.
Discretionary annual bonus eligibility.
Potential opportunities to work on projects across the company’s global locations.