Senior Project Coordinator- Novo Technologies

VINCI Energies UK & RoI•Irvine, CA

10h

About The Position

The Senior Project Coordinator directs, coordinates, implements, controls, and completes allocated projects in alignment with company strategy, commitments, and goals. The role includes managing project administration and documentation, supporting operational readiness through handover, coordinating suppliers and customer requirements, and overseeing a team of Project Coordinators/Administrators. The position also supports company compliance with health, safety, environmental, information security, quality, and regulatory requirements, while maintaining customer focus and reporting project and management-system performance, risks, and opportunities for improvement.

Requirements

Project administration experience.
Experience in strategic planning, risk management, and/or change management.
Managerial experience.
Business and commercial process experience.
Strong written and oral communication skills for audiences at all levels.
Ability to prioritise and execute tasks effectively in a high-pressure environment.
Ability to elicit cooperation from a wide variety of sources, including departments across the organisation.
Ability to respond promptly and efficiently to engineering project adjustments and alterations.
Flexibility during times of change.
Ability to persuade, encourage, and motivate.
Self-motivation to learn and stay up to date with industry technology advances.

Responsibilities

Take ownership of allocated projects.
Identify suppliers and generate purchase requests for project products and services.
Maintain project records and workbooks.
Prepare project reports and related documentation for management and customers.
Manage operational readiness planning and documentation through handover.
Adhere to Service Level Agreements.
Identify and manage project variations.
Manage equipment type approvals and customer demonstrations.
Manage preparation of products and documentation for customer delivery.
Secure prompt customer acceptance and manage applicable follow-up actions after project delivery.
Inform the Commercial Manager when invoicing is due at key project milestones.
Ensure all project documentation is available in the relevant project folder.
Manage a team of Project Coordinators/Administrators.
Undertake other duties required by the immediate manager that are consistent with training and experience.
Follow internal health, safety, environmental, and information security policies and cooperate in supporting safe, healthy, and environmentally sound operations on and off site.
Cooperate with auditing committee or management instructions and report business process training needs.
Ensure customer, statutory, and regulatory requirements are determined, met, and supported.
Maintain focus on customer satisfaction and raise awareness of service or product non-compliance.
Complete mandatory training and goals aligned with company objectives.
Ensure processes deliver their intended outputs and report integrated management system performance, risks, and improvement opportunities, particularly to senior management.
Promote customer focus throughout the organisation and maintain management-system integrity when changes are planned and implemented.