Senior Project Coordinator

DataMap•Overland Park, KS

2d•$60,000 - $80,000

About The Position

DataMap is hiring a Senior Project Coordinator to support project managers across multiple concurrent projects, including customer, partner, partnership-growth, internal, and operations work. The role independently coordinates assigned workstreams from planning through completion, maintains project schedules and records, and raises decisions and open issues to the responsible project manager. Project managers retain ownership of client relationships and business outcomes, as well as business development and commercial conversations. The Senior Project Coordinator runs delegated workstreams, maintains PMO governance and project documentation, coordinates stakeholders, and prepares client-ready status reports, budgets, and dashboards. AI tools are used every day to draft plans, identify risks, capture meetings, and prepare status reports; the coordinator reviews AI-generated drafts and helps improve the team's coordination workflows. The role also supports user acceptance testing, workshops, and cutover activities, and mentors Project Coordinators. This is a senior support role on DataMap's five-level project management career ladder. Strong performers may progress to Project Manager, subject to performance and business needs. The position supports work involving enterprise platform implementations and software development, as well as the internal and operational projects that help DataMap run and grow.

Requirements

Bachelor's degree in a related field or equivalent experience.
2 to 4 years of experience in project coordination or IT project delivery.
Regular use of AI assistants such as ChatGPT, Claude, or Copilot to track, report, and follow through on work; candidates should bring examples.
Ability to work independently and collaboratively, manage multiple projects, keep supported project managers informed, and raise risks early.
Strong command of schedules, dependencies, and communication with multiple stakeholders.
Knowledge of business process analysis, user acceptance testing, and effective meeting management.
Detail-oriented, adaptable, curious, and positive approach, with ability to work in a fast-moving consulting environment.

Nice To Haves

CAPM or Google Project Management Professional Certificate; PMP is a plus.
Coordination experience on ERP or cloud software implementations, such as Coupa, NetSuite, SAP, Oracle, or Microsoft Dynamics 365.
Proficiency with Jira and Smartsheet, including their AI features; Lucidchart is a plus.
Experience with Agile/Scrum delivery, including sprints, backlogs, and releases.
Experience building prompt libraries or AI workflow templates for a team.

Responsibilities

Coordinate schedules, dependencies, resources, vendors, and third-party contractors across concurrent customer, partner, partnership-growth, internal, and operations projects.
Run delegated workstreams end to end, including planning, tracking, and completion, and bring decisions requiring project manager input to the project manager.
Maintain RAID logs, integrated trackers, decision logs, and project documentation as the single source of truth.
Produce client-ready status reports, budget tracking, and dashboards, reviewing and completing AI-generated first drafts.
Run project governance mechanics, including status cadences, risk tracking, and decision workflows.
Coordinate communication among project teams, functional consultants, and client and partner stakeholders.
Use AI-driven risk detection to identify schedule slips and dependency conflicts early and escalate them to the responsible project manager.
Capture new requests raised in client conversations in the project record and route them to the project manager with relevant context.
Support user acceptance testing, workshops, and cutover activities.
Improve AI coordination workflows, including meeting-capture flows, automated status cadences, prompt libraries, and workflow templates.
Mentor and guide Project Coordinators and train them on DataMap's standard practices and tools.