Senior Project Coordinator

Black Box•United States,

About The Position

The Senior Project Coordinator is an individual contributor responsible for independently managing smaller projects valued below $100K and performing standard Project Lifecycle Management (LCM) activities. The role supports efficient project execution within defined timelines and budgets and includes reporting and data analysis to assemble and maintain reports for KPIs, audits, and strategic initiatives.

Requirements

Bachelor's degree in Business Administration, Project Management, Information Technology, or a related discipline.
4–6 years of relevant experience in project coordination or project management within IT/Infrastructure or related industries.
Proficiency with project management tools such as MS Project, Smartsheet, and ServiceNow.
Strong understanding of project planning, scheduling, and budgeting techniques.
Familiarity with Agile, Waterfall, and hybrid project management methodologies.
Excellent organizational skills and commitment to meeting deadlines and expectations while ensuring quality delivery.
Strong analytical skills, including requirements documentation, troubleshooting, and creative problem-solving.
Experience with risk management and mitigation strategies.
Ability to prepare project reports and stakeholder presentations.
Working knowledge of procurement and vendor coordination processes.
Familiarity with financial tracking and cost control within project constraints.
Understanding of compliance and governance processes in project execution.
Excellent written and verbal communication skills customized for the U.S. market.
Proficiency in MS Office, including Word and PowerPoint, Outlook, SharePoint, and similar tools.
High proficiency in Microsoft Excel.

Responsibilities

Create and maintain reports for KPI tracking, dashboard creation, and other PMO-related data points.
Manage and oversee projects valued below $100K, ensuring alignment with project objectives and stakeholder expectations.
Perform end-to-end Project Lifecycle Management activities, including planning, execution, monitoring, and closure.
Track project deliverables, timelines, and budgets, and proactively identify and mitigate risks.
Coordinate with cross-functional teams to facilitate project execution.
Prepare and maintain project documentation, including status reports, project plans, and risk assessments.
Ensure compliance with project governance and quality standards.
Identify process improvement opportunities and contribute to best practices.
Serve as the primary point of contact for stakeholders, ensuring clear and timely communication.
Facilitate project meetings and provide actionable insights for decision-making.
Support change management initiatives to align with evolving business needs.
Foster collaborative working relationships within operations and across organizational levels and departments to coordinate projects and execute company priorities.
Achieve performance targets established by leadership for applicable Key Performance Indicators.
Perform other duties as assigned by management.