Senior Project Coordinator

DataMap•Overland Park, KS

About The Position

DataMap is an AI-first technology consulting and solutions company focused on enterprise systems and automation. The Senior Project Coordinator coordinates multiple concurrent customer, partner, partnership-growth, internal, and operations projects in support of DataMap project managers. The role independently runs delegated workstreams, maintains schedules, risks, actions, stakeholders, and project records, and brings decisions and open issues to the responsible project manager. Project managers retain ownership of client relationships and business outcomes, as well as business development and commercial conversations. The position helps keep PMO governance and coordination workflows operating effectively, including AI-supported meeting capture, status reporting, risk detection, and workflow templates. The coordinator reviews AI-generated drafts, produces client-ready reports and dashboards, supports testing, workshops, and cutover activities, and mentors Project Coordinators. The role supports work ranging from enterprise platform implementations and development of DataMap products and customer portals to internal and operational initiatives. Strong performance may lead to a Project Manager role, depending on performance and business needs.

Requirements

Bachelor's degree in a related field or equivalent experience.
2 to 4 years of experience in project coordination or IT project delivery.
Regular use of AI assistants such as ChatGPT, Claude, or Copilot to track, report, and follow through on work; applicants should bring examples.
Ability to work independently and collaboratively, manage multiple projects, keep project managers informed, and raise risks early.
Strong command of schedules, dependencies, and multi-stakeholder communication.
Knowledge of business process analysis, user acceptance testing, and effective meeting management.
Detail-oriented, adaptable, curious, and positive approach suited to a fast-moving consulting environment.

Nice To Haves

CAPM or Google Project Management Professional Certificate; PMP is a plus.
Coordination experience on ERP or cloud software implementations such as Coupa, NetSuite, SAP, Oracle, or Microsoft Dynamics 365.
Proficiency with Jira and Smartsheet, including their AI features; Lucidchart experience is a plus.
Experience with Agile/Scrum delivery, including sprints, backlogs, and releases.
Experience building prompt libraries or AI workflow templates for a team.

Responsibilities

Coordinate schedules, dependencies, resources, vendors, and third-party contractors across multiple concurrent customer, partner, partnership-growth, internal, and operations projects.
Plan, track, and complete delegated workstreams, bringing decisions requiring project-manager input to the appropriate project manager.
Maintain RAID logs, integrated trackers, decision logs, documentation, and project records as a single source of truth.
Produce client-ready status reports, budget tracking, and dashboards by reviewing and completing AI-generated first drafts.
Run project governance mechanics, including status cadences, risk tracking, and decision workflows.
Coordinate communication among project teams, functional consultants, and client and partner stakeholders.
Use AI-driven risk detection to identify schedule slips and dependency conflicts early and escalate them to the project manager.
Record new requests raised in client conversations and route them to the project manager with relevant context.
Support user acceptance testing, workshops, and cutover activities.
Improve AI coordination workflows, including meeting-capture flows, automated status cadences, prompt libraries, and workflow templates.
Mentor and guide Project Coordinators and train them on DataMap's standard practices and tools.