Project Coordinator- Novo Technologies

VINCI Energies UK & RoI•Irvine, CA

About The Position

The Project Coordinator is responsible for the direction, coordination, implementation, executive control, and completion of allocated projects, aligned with Novo Technologies’ strategy, commitments, and organisational goals. The role oversees project processes from design and procurement through installation, commissioning, and handover, while managing resources, costs, risks, suppliers, subcontractors, quality, safety, and customer requirements. The coordinator maintains project records and documentation, prepares reports for management and customers, supports operational readiness and customer acceptance, and provides project-related customer resolutions, contract support, and pre-sales assistance. The role also supports product and service development, customer training, equipment approvals and demonstrations, and product delivery. The position reports directly to the Managing Director.

Requirements

Project management qualification.
IOSH Managing Safely qualification or equivalent.
Experience in strategic planning, risk management, and/or change management.
Business and commercial process experience.
Relevant technical competence.
Ability to adapt to shifting priorities, demands, and timelines using analytical and problem-solving capabilities.
Ability to respond promptly and efficiently to engineering project adjustments and alterations.
Flexibility during periods of change.
Ability to persuade, encourage, and motivate others.
Ability to elicit cooperation from a wide variety of sources, including organisational departments.
Strong written and oral communication skills for audiences at all levels.
Ability to prioritise and execute tasks effectively in a high-pressure environment.
Self-motivation to learn and stay current with industry technology advances.

Responsibilities

Take ownership of allocated projects.
Determine and assign qualified personnel and the required test equipment, plant, and safety equipment.
Control project input and output processes for design, procurement, installation, commissioning, and handover.
Manage direct and indirect project costs in line with the budget.
Identify and manage positive and negative risks, update the company risk register, and address safety method statements and environmental impact assessments.
Ensure compliance with relevant regional and national safety regulations and safe working practices.
Identify suppliers and generate purchase requests for project products and services.
Manage assigned suppliers and subcontractors, reporting on their quality and safety performance.
Plan and execute project stage boundaries, assess quality and approval records and the impact of issues, and recommend improvements to project team members.
Provide customers with resolutions for project-related tasks, support contracts, and pre-sales support.
Maintain project records and workbooks.
Prepare project reports and related documentation for management and customers.
Manage operational-readiness planning and documentation through handover.
Adhere to Service Level Agreements.
Present project activity and performance internally when required.
Identify and manage project variations.
Support development of new products and services as required.
Assist with developing and providing customer-specific training packages.
Manage equipment type approvals and customer demonstrations.
Manage preparation of products and documentation for customer delivery.
Manage installation and commissioning of products and associated services.
Secure prompt customer acceptance and manage applicable follow-up actions after project delivery.
Inform the Commercial Manager when invoicing is due at key project milestones.
Ensure all project documentation is available in the designated project folder.
Undertake other duties required by the immediate manager that are consistent with the employee’s training and experience.
Follow company policies for health, safety, environmental matters, and information security; cooperate in maintaining safe and environmentally sound operations.
Cooperate with auditing committee and management instructions, and report gaps in business-process training requirements.
Ensure customer, statutory, and regulatory requirements are determined, met, and supported, and maintain focus on customer satisfaction.
Raise awareness of service or product non-compliance and complete mandatory training and goals aligned with company objectives.
Monitor whether processes deliver their intended outputs and report integrated management system performance, risks, and improvement opportunities, particularly to senior management.
Promote customer focus and help maintain the integrity of quality, environmental, occupational health, and safety management systems when changes are planned and implemented.