Senior Project Administrator - 089QE

Quartus Engineering•San Diego, CA

8d•$34 - $56•Hybrid

About The Position

As a Senior Project Administrator, you will play a key role in keeping projects running smoothly from setup through closeout, partnering with project leaders to deliver accurate, timely administrative support. You'll help drive project success by managing project data, contracts, invoicing, documentation, and proposals while ensuring operational excellence every step of the way.

Requirements

Bachelor’s Degree in Accounting, Finance, Business or related discipline
A minimum of 2 years of experience in project/program scheduling, planning, and control, supporting full-cycle projects
Advanced Excel skills required, including data analysis, formulas, and reporting
Strong analytical skills with the ability to collect, interpret, and present accurate financial and schedule data in a fast-paced environment
Able to manage personal workload, prioritize multiple projects, and meet deadlines independently
Effective written and verbal communication skills supporting collaboration across internal and external teams
Positive, team-oriented mindset with a commitment to accuracy, quality, and continuous improvement
Ability to follow direction, adhere to procedures, and produce consistent, high quality work outputs
Strong time management and organizational skills for supporting multiple concurrent projects
Must be a US Person (US Citizen or US Permanent Resident)

Nice To Haves

Experience with SAP Business ByDesign or similar ERP/project management systems is a plus

Responsibilities

Supporting the engineering team in the successful completion of projects
Create invoices and/or ensuring invoicing is completed
Set up projects in the company ERP system, including work break down structure defined by the project leader
Assist with creating project plans
Tracking project budgets, using health trackers, internal tools, etc.
Assist project leaders with managing hardware project Bill of Materials, including interfacing with purchasing on material buys, tracking project inventory, managing reordering consumed materials, monitoring material expiration dates
Generate budget and schedule reports, for internal use and for clients
Use time management and organizational skills to help the team stay on track
Assist project leaders with scheduling and managing meetings
Coordinate with finance team
Provide support as needed for client management and reviews
Provide budget and schedule reports
Work with the engineering team to update project planning and budgets
Participate in Quartus internal process administration