Senior Project Administrator

ECS Ltd•Greensboro, NC

24d

About The Position

The Senior Project Administrator supports the Project Team with the administrative work required to move projects from proposal through final invoice payment. Working alongside the Project Manager, this role contributes to project completion and overall success while maintaining a positive customer- and employee-service attitude and demonstrating an understanding of ECS Core Values. The position coordinates project resources, documentation, schedules, budgets, invoicing, collections, and project-related communications. It also supports project and contract management, helps resolve administrative and client issues, and mentors junior staff. The role collaborates with managers on staffing decisions when requested.

Requirements

Four years of related experience.
High school diploma or GED.
If driving for or on behalf of an ECS subsidiary, a valid driver's license is required.
Excellent oral and written communication skills.
Strong project management and contract administration skills.
Dependable, self-motivated, responsible, and detail-oriented.
Ability to multitask and meet deadlines.
Proficiency with Microsoft Office, including Word, Excel, and PowerPoint.
Ability to work effectively independently and in teams with clients, peers, and subordinates.
Excellent interpersonal skills.
Strong leadership and decision-making skills.
High-level understanding of work prioritization and urgency in the consulting industry.

Nice To Haves

Bachelor's degree in business or a related field is preferred.
U.S. military rank E-4 qualifies if the candidate also meets the stated education, certification, and license requirements.

Responsibilities

Manage project administrative tasks, including proposal and project registration, invoicing setup, and coordination of project resources.
Assist junior staff in resolving issues and mentor them to support team development.
Use ECS systems to coordinate project resources, manage project paperwork and documentation, and maintain project schedules and budgets.
Coordinate internal communications with staff across projects.
Assist with coordinating project meetings and provide solutions to administrative and client issues as necessary.
Coordinate and serve as the central point of contact for client-facing, project-related communications.
Assist in managing project budgets, preparing invoices, and pursuing collections.
Prepare change orders and invoices.
Prioritize tasks and meet project deadlines.
Assist with project and contract management.
Host or attend client project discussions and follow up on reports to determine whether clients have questions.
Collaborate with other managers to assist with staffing decisions when requested.