Public Company Senior Paralegal & North America Co-Regional Governance Manager

WTW•New York, NY

4d•$130,000 - $145,000

About The Position

This role is part of WTW’s global Secretariat team and combines public-company corporate governance responsibilities with oversight of a substantial portfolio of North American subsidiaries. The position supports public-company governance, SEC reporting and compliance, board and committee matters, proxy and annual meeting processes, Irish corporate filings, and subsidiary governance. It works closely with the Secretariat team, senior management, directors and officers, internal business functions, outside counsel and service providers, and offers ownership of designated workstreams. The role also involves using approved technology, including Microsoft Copilot and other AI tools, to improve recurring processes while applying sound judgment and human review. As North America Co-Regional Governance Manager, the role shares responsibility with another co-manager for governance of approximately 60 U.S. and Canadian subsidiaries. It supports entity compliance, transactions, corporate records, filings, annual reviews, and coordination with internal teams, local management, outside counsel and vendors. A bachelor’s degree or paralegal certificate and at least 10 years’ experience in a law firm or multinational company are required. The position is eligible for an annual short-term incentive bonus. Employment-based non-immigrant visa sponsorship or assistance is not offered.

Requirements

Prior experience supporting a publicly traded company, including public-company reporting, corporate governance and related compliance matters.
Experience preparing Section 16 Forms 3, 4 and 5.
Experience supporting board and committee meetings, including preparing or reviewing minutes, resolutions and other formal governance documents.
Experience with corporate subsidiary governance, corporate records and recurring entity-compliance obligations.
A bachelor’s degree or paralegal certificate.
At least 10 years’ experience in a law firm or multinational company.
Recent practical experience delivering corporate governance solutions.
Strong written and verbal communication skills and a positive, collaborative attitude.
Strong interpersonal skills and ability to manage competing demands and priorities.
Planning, scheduling, organizational, docketing and coordination skills, with attention to detail.
A confident, proactive, service-oriented, flexible, solutions-focused, anticipatory and commercial approach.
Ability to adapt to change, including new technologies and ways of working.
Sound judgment regarding confidentiality, quality control and appropriate use of AI and other technology in a legal and governance environment.
Problem-solving aptitude and ability to manage multiple projects and deadlines.
Proficiency with Microsoft Office; experience with board portals, entity management systems and approved AI tools, or demonstrated ability to develop proficiency quickly.

Nice To Haves

Experience supporting proxy statement and annual meeting processes, including governance, director and officer, and beneficial-ownership disclosures.
Notary qualification, or willingness to become a notary.
Interest in developing broad expertise and a long-term career in corporate governance and corporate secretarial work.

Responsibilities

Support public-company corporate governance, SEC reporting and related activities, taking increasing ownership of designated workstreams.
Prepare and file approximately 300 annual Section 16 filings, including Forms 3, 4 and 5, maintain ownership records, coordinate with stakeholders and brokers, and support related compliance processes.
Support the annual proxy statement and annual general meeting, including governance, director-related and beneficial-ownership disclosures and coordination with stakeholders, counsel and service providers.
Support board and committee meetings by drafting and reviewing minutes, summaries, agendas, resolutions and other governance documents; coordinate review, approval and execution; and maintain final records.
Circulate board materials through Nasdaq Boardvantage and conduct quality-control reviews.
Coordinate the annual director and officer questionnaire process, administer the questionnaire platform, and maintain related information and equity schedules.
Assist with director and officer onboarding, including obtaining EDGAR credentials and coordinating required U.S. and Irish filings and documentation.
Support WTW plc’s Irish governance and filing obligations, including annual returns, share repurchases, share allotments and director filings.
Develop proficiency with Microsoft Copilot and other approved AI tools, identify responsible process improvements, and apply human review and quality control to technology-assisted work.
Support requests for WTW plc documents for audits, transactions and ultimate beneficial ownership requirements.
Maintain collaborative working relationships within the Secretariat team and with Legal, Compliance and Risk, Tax, Treasury, Finance, HR and other central functions.
Jointly oversee governance for approximately 60 North American subsidiaries in the United States and Canada.
Respond to North American entity support requests and help ensure compliance with applicable local law, governing documents and internal Subsidiary Governance Guidelines.
Support entity-documentation requests relating to transactions and internal functions such as Tax, Treasury and HR.
Coordinate entity-related work for M&A, integrations and entity-consolidation projects, including collecting entity data, obtaining board approvals and providing required certificates and documents.
Prepare resolutions and governance documents for annual consents, dividends, projects, transactions, officer appointments and director elections; coordinate appointments and resignations.
Support foreign entities with North American parent entities, including execution and notarization of proxies and powers of attorney and obtaining authentications and apostilles.
Maintain accurate North American subsidiary information in Diligent Entities and internal files, and complete health checks, annual reviews and record updates.
Manage relationships with state and provincial filing vendors; support good standing and timely annual reports, qualifications, assumed-name filings and other filings.
Work with outside counsel and service providers on preparation and filing of regulatory and corporate documents.
For Canadian entities, coordinate with local management, internal legal support and vendors to maintain corporate and extra-provincial records, including changes to addresses, officers and directors and dividend declarations.

Benefits

Annual short-term incentive bonus.
Medical insurance, including prescription drug coverage and fertility benefits.
Dental insurance.
Vision insurance.
Health Savings Account.
Commuter Accounts.
Health Care and Dependent Care Flexible Spending Accounts.
Company-paid life insurance and supplemental life insurance.
Accidental death and dismemberment coverage, group accident coverage and group critical illness coverage.
Group legal and identity theft protection.
Wellbeing program and mental health/emotional wellbeing resources, including an Employee Assistance Program.
Adoption assistance and surrogacy assistance.
Auto and home insurance, pet insurance and other work/life resources.
Paid holidays and annual paid time off, including state or local paid leave where required.
Company-paid short-term and long-term disability.
Other leave benefits, including bereavement, FMLA, ADA, jury duty, military leave, and parental and adoption leave.
Qualified contributory pension plan, if eligible.
401(k) plan with annual nonelective company contribution.
Non-qualified retirement plans for eligible senior-level colleagues.