Public Company Senior Paralegal & North America Co-Regional Governance Manager

WTW•New York, NY

3d•$130,000 - $145,000

About The Position

This role is part of WTW’s global Secretariat team and combines public company corporate governance and SEC reporting responsibilities with oversight of a portfolio of approximately 60 North American subsidiaries in the United States and Canada. The position works with the Corporate Secretariat team, senior management, directors and officers, internal business functions, outside counsel, and service providers. It offers ownership of designated workstreams and opportunities to develop expertise in public company and subsidiary governance while improving processes through responsible use of technology, including Microsoft Copilot and other approved AI tools. The role supports public company governance, Section 16 compliance, proxy and annual general meeting processes, board and committee matters, director and officer questionnaires and onboarding, Irish corporate governance and filings, and requests for company documents. As North America Co-Regional Governance Manager, it shares oversight of subsidiary governance, entity records, recurring compliance, filings, transactions, and coordination with internal stakeholders, counsel, and vendors. The position requires appropriate human review and sound judgment when using technology-assisted work product. The successful candidate will have at least 10 years of experience in a law firm or multinational company, recent practical experience delivering corporate governance solutions, and prior publicly traded company experience. A bachelor’s degree or paralegal certificate is required. The role offers an annual base salary of $130,000–$145,000 and eligibility for an annual short-term incentive bonus. WTW provides a competitive benefits package, subject to eligibility requirements. Employment-based non-immigrant visa sponsorship or assistance is not offered for this opportunity.

Requirements

Prior experience supporting a publicly traded company, including public company reporting, corporate governance, and related compliance matters.
Essential experience preparing Section 16 Forms 3, 4, and 5.
Experience supporting board and committee meetings, including preparing or reviewing minutes, resolutions, and other formal governance documents.
Corporate subsidiary governance experience, including maintaining corporate records and supporting recurring entity compliance obligations.
At least 10 years of experience in a law firm or multinational company.
Recent practical experience delivering corporate governance solutions.
Bachelor’s degree or paralegal certificate.
Proficiency with Microsoft Office, or demonstrated ability to quickly develop proficiency with relevant tools.
Strong written and verbal communication skills; a positive, collaborative attitude; and strong interpersonal skills.
Ability to manage competing demands, priorities, projects, and deadlines, with planning, scheduling, organizational, docketing, and coordination skills and attention to detail.
Confident, proactive, service-oriented approach and a focus on accurate, consistent governance practices.
Flexible, solutions-focused, anticipatory, and commercial approach; ability to adapt to change, new technologies, and new ways of working.
Sound judgment regarding confidentiality, quality control, and appropriate use of AI and technology in a legal and governance environment.
Demonstrated problem-solving aptitude.

Nice To Haves

Experience supporting proxy statement and annual meeting processes, including governance, director and officer, and beneficial ownership disclosures.
Experience with board portals, entity management systems, and approved AI tools, or demonstrated ability to quickly develop proficiency with them.
Notary; alternatively, willingness to become a notary.
Genuine interest in developing broad expertise and building a long-term career in corporate governance and corporate secretarial work.

Responsibilities

Support the Company’s public company corporate governance, SEC reporting, and related activities, taking increasing ownership of designated workstreams.
Manage approximately 300 annual Section 16 filings, including Forms 3, 4, and 5, using Computershare Section 16 Filer Manager; maintain ownership records and coordinate equity-related information with internal stakeholders and external brokers.
Support preparation and review of the annual proxy statement and annual general meeting materials, including governance, director, beneficial ownership, and other disclosures.
Assist with board and committee meetings by drafting and reviewing minutes, summaries, agendas, resolutions, and other governance documents; coordinating reviews, approvals, and execution; and maintaining final records.
Circulate board materials through Nasdaq Boardvantage and perform quality-control reviews.
Coordinate annual director and officer questionnaires, administer the questionnaire platform through Nasdaq Boardvantage, maintain related information and equity schedules, and coordinate with directors, officers, and internal stakeholders.
Assist with director and officer onboarding, including obtaining EDGAR credentials and coordinating required U.S. and Irish filings and documentation.
Support WTW plc’s Irish corporate governance and filing obligations, including annual returns, share repurchases, share allotments, director filings, and other Irish corporate matters.
Develop proficiency in Microsoft Copilot and other approved AI tools; identify responsible opportunities to improve work processes and apply human review and quality control to technology-assisted work.
Support requests for WTW plc documents, including for audits, transactions, and ultimate beneficial ownership requirements.
Maintain relationships within the Secretariat team and with central functions, particularly Legal, Compliance and Risk, Tax, Treasury, Finance, and HR.
Together with the other North America Co-Regional Governance Manager, oversee governance for approximately 60 U.S. and Canadian subsidiaries.
Respond to requests for North American entity support and help ensure compliance with applicable local law, governing documents, and internal Subsidiary Governance Guidelines.
Support requests for entity-related documentation, including transaction-related requests and requests from Tax, Treasury, and HR.
Coordinate entity data, board approvals, secretary certificates, organizational documents, and other required documentation for M&A transactions, integrations, and entity-consolidation projects.
Prepare resolutions and governance documents for annual consents, dividends, projects, transactions, officer appointments, and director elections; coordinate appointment and resignation processes.
Support foreign entities with North American parent entities, including execution and notarization of proxies and powers of attorney and obtaining authentications and apostilles.
Maintain accurate and current North American subsidiary information in Diligent Entities and internal files, and complete health checks, annual reviews, and record updates.
Manage relationships with outside vendors supporting state and provincial filings; streamline processes, maintain good standing, and support timely annual reports, qualifications, assumed-name filings, and other filings.
Work with outside counsel and service providers on preparation and filing of regulatory and corporate documents.
For Canadian entities, coordinate with local management, internal legal support, and outside vendors to maintain corporate and extra-provincial records, including updates to addresses, officers, directors, and dividend declarations.

Benefits

Annual short-term incentive bonus eligibility.
Medical coverage, including prescription drug coverage and fertility benefits.
Dental insurance.
Vision insurance.
Health Savings Account.
Commuter accounts.
Health Care and Dependent Care Flexible Spending Accounts.
Company-paid life insurance and supplemental life insurance.
Company-paid short-term and long-term disability.
Paid holidays and annual paid time off, including state/local paid leave where required.
Parental and Adoption Leave, as well as other leaves including bereavement, FMLA, ADA, jury duty, and military leave.
Qualified contributory pension plan, if eligible.
401(k) plan with annual nonelective company contribution.
Non-qualified retirement plans for eligible senior-level colleagues.
Mental health and emotional wellbeing resources, including an Employee Assistance Program.
Wellbeing program.
Adoption assistance and surrogacy assistance.
Group accident and group critical illness coverage.
Group legal coverage and identity theft protection.
Auto/home insurance, pet insurance, and other work/life resources.