Senior Office Manager

Forest City Trading Group LLC•Beaverton, OR

26d•Onsite

About The Position

The Senior Office Manager plays a central role in ensuring the smooth and continuous improvement of FCTG headquarters operations. This position is responsible for maintaining a professional, efficient, and welcoming office environment while providing high-level administrative support to identified Executive Leadership.

Requirements

Highly organized, self-motivated, and exceptionally detail-oriented
Positive mindset and approach
Demonstrated ability to manage multiple high-priority assignments concurrently as well as meet deadlines
Strong interpersonal skills with the ability to read, adapt to, and build rapport with a set of diverse personalities and working styles
Excellent written and verbal communication skills
Proactive approach to time management and prioritization in a dynamic, fast-paced environment
Strong analytical and problem-solving
Proficient in Microsoft Teams and the full Microsoft Office suite
4 - 5 years of progressive experience supporting VP level Executives
2 - 3 years of office management

Responsibilities

Maintain and manage office supply inventory, including ordering and restocking as needed
Serve as the first point of contact for visitors; answer and direct incoming phone calls in a professional manner
Manage all incoming and outgoing mail and deliveries
Communicate and enforce office policies and procedures
Identify and drive opportunities for process improvement and more efficient office management; implement approved new opportunities
Track and manage all office budget items including food, supplies, events, maintenance, and associated invoice processing
Collaborate with Manager to plan and execute company-wide events, including team lunches, Executive lunches, as well as on-site and off-site gatherings
Ensure the kitchen and Board Room are clean, organized, and fully stocked daily
Serve as the primary point of contact for building management and facility service providers
Oversee office cleaning and facilities maintenance, including kitchen upkeep, appliance maintenance and repair, and cleaning coordination
Partner with HR and the Safety Coordinator on office safety planning and compliance
Coordinate schedules, meetings, and logistical needs for visiting OpCo employees, vendors, customers, and candidates
Provide comprehensive administrative support for identified Executive Leadership, including calendar management, meeting scheduling, travel booking, expense reporting, departmental invoice processing, and projects as assigned
Lead and manage logistics for company events for Business Development and Marketing sales and training