Senior Occupancy Planner
About The Position
The Senior Occupancy Planner supports the client’s occupancy strategy and space management within corporate workplace programs, metrics, and real estate strategy. The role partners with Portfolio Strategy and the client’s Strategic Planning team, integrating occupancy planning with relocation management, project management, and facilities management. It serves as the quality-control point for consistent planning processes, procedures, protocols, and workplace design solutions across the assigned portfolio. The planner understands the planned one-to-five-year real estate strategy for buildings and businesses in the portfolio and acts as the main point of contact for occupancy planning initiatives and implementation in the specified AMER area. The role applies headcount projections, develops occupancy and migration scenarios, analyzes occupancy metrics, coordinates space plans and project phasing, and maintains compliance with space policies. The position is onsite in Seattle, Washington, and reports to the Area Occupancy Planning Lead.
Requirements
- Bachelor’s degree.
- 5–8 years of experience in a corporate real estate environment.
- Previous experience in strategic space or occupancy planning.
- Proficiency in CAFM systems and Bluebeam is preferred.
- Proficiency in Microsoft Excel, including pivot tables, V-Lookups, cell calculations, and formulas, and in headcount and space-demand analysis for 1:1 and agile populations.
- Ability to convey planning strategy in writing and incorporate supporting data and floor plans into concise presentations.
- Ability to work with all Microsoft Office suite software.
- Strong project management skills and mindset, and proficiency with project management tools.
- Familiarity with AI tools and integrating them into daily workflows and deliverables.
- Ability to thrive in dynamic and ambiguous work settings.
- Must be authorized to work in the United States without visa sponsorship.
Nice To Haves
- Experience with workplace strategy.
- Experience in matrixed leadership roles as a lead Occupancy Planner.
- Experience leading special, ad-hoc planning analyses.
- Strong relationship management skills and ability to handle sensitive information.
- Experience facilitating communication among occupancy planners, space planners, Org Space Program Managers, and other GREF team members.
- Experience incorporating occupancy strategy into long-term strategy documents to articulate impacts to city-, site-, and organization-level allocations.
- Experience supporting development of long-range strategy documents incorporating occupancy strategy at building and organization level.
- Strong interpersonal skills and ability to work effectively with JLL and client personnel at all levels.
- Proficiency in CAFM systems and Bluebeam.
Responsibilities
- Apply and validate finance-approved, top-down headcount projections by business unit for a rolling three-year planning horizon, partnering with the OP Client and Portfolio Strategy team to analyze the portfolio and identify space optimization opportunities.
- Develop occupancy scenarios to support business and GREG requirements and analyze occupancy and attendance metrics.
- Track and report projected versus actual headcount by organization; develop city- and site-specific occupancy strategies with GREF Leadership and client occupancy planning.
- Report current and forecasted supply and capacity across a rolling three-year timeframe; collect preliminary program requirements for organizations and teams; develop organization-level migration plans and move sequencing.
- Develop stacking diagrams for current and future states based on three-year headcount forecasts; obtain organizational alignment on migration and stacking plans; coordinate project scope and phasing schedules.
- Recommend and apply space policies, standards, procedures, and protocols; educate stakeholders and ensure compliance; report and maintain quarterly organization-level space allocation plans.
- Review site audit data, including seat assignments, occupancy, vacancy, labs, and equipment, and partner with Facilities and SDI contacts to validate needs and timing.
- Serve as the quality-control point for consistent planning processes, procedures, protocols, and workplace design solutions for the portfolio.
- Act as the main point of contact for occupancy planning initiatives and their implementation in the specified AMER area.
Benefits
- 401(k) plan with matching company contributions.
- Comprehensive medical, dental, and vision care.
- Paid parental leave at 100% of salary.
- Paid time off and company holidays.
- Early access to earned wages through Daily Pay.
- Supportive culture and comprehensive benefits package focused on mental, physical, and emotional health.
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Senior
