Occupancy Planner

Cushman & Wakefield•San Jose, CA

11d

About The Position

The Occupancy Planner collaborates with the space planning team and GRE Strategy to support tactical planning initiatives and deliver Space and Occupancy Planning services. The role manages the supply, capacity, and demand of the client’s global space portfolio and requires strong analytical, communication, and space-planning capabilities. The position directs planning and development of new spatial activities and current projects across assigned regions and sites. It works with account leadership, service lines, client representatives, IFM, PDS, and client GRE leadership to coordinate staffing, projects, relationships, and day-to-day operations. The Occupancy Planner prepares reports and presentations on the space pipeline, progress, challenges, opportunities, and recommendations; leads stakeholder meetings; and ensures compliance with standardized program tools, processes, templates, and outputs. The role identifies root causes, evaluates solutions, recommends courses of action, and develops tools and deliverables to improve operational efficiency and service delivery. It provides space-planning and move-management solutions for expansions, relocations, consolidations, and refreshes; directs planning proposals, site assessments, utilization metrics, and supply-and-demand studies; and oversees project activities such as restacks and renovations. It also establishes goals and timelines for supervised organizational units and ensures personnel and spatial data, drawings, and space classifications are accurately maintained in the designated tool.

Requirements

Associate degree, or an equivalent combination of education, training, and experience in project or technology coordination; the posting describes this as preferred.
Strong knowledge of move processes and furniture systems, or facility management experience.
Zero to four years of experience in a corporate real estate environment.
Proficiency in MS Office Suite applications.
Excellent customer service and interpersonal relationship skills.
Ability to build strong relationships with internal and external partners to deliver effective services.
Strong oral, written, and presentation skills.
Takes ownership of requests to ensure successful completion.
Strong attention to detail and quality, with the ability to handle concurrent projects with minimal supervision and direction.

Nice To Haves

Associate degree or equivalent combination of education, training, and experience in project or technology coordination.

Responsibilities

Direct planning and development of new spatial activities and current projects and programs within assigned regions and sites.
Coordinate with account leadership, other service lines, client representatives, IFM, PDS, and client GRE leadership on staffing, projects, client relationships, and day-to-day operations.
Prepare operational presentations and reports covering the space pipeline, progress, challenges, opportunities, and recommendations.
Conduct meetings with clients, Space Team members, cross-functional account members, and other stakeholders to inform, consult, request action, and seek approval.
Ensure compliance with core program standards and client-customized tools, processes, templates, and outputs.
Use root-cause analysis, develop and evaluate solutions and alternatives, and recommend courses of action for projects, processes, and program operations.
Recommend process adjustments when misalignment is identified and propose ways to enhance operational efficiency and service delivery.
Direct development of program tools and deliverables that implement recommended solutions.
Provide space-planning and move-management solutions for expansions, relocations, consolidations, and refreshes.
Manage client and vendor relationships, talent, and resource utilization.
Direct development of planning proposals, site assessments for space efficiencies, utilization metrics, and supply-and-demand studies.
Direct and deliver project activities, including restacks, renovations, and consolidations.
Establish goals and objectives with timetables for the organizational unit and supervised sub-units.
Oversee personnel and spatial data for the designated region or site, ensuring drawings and space classifications are accurately reflected in the tool.