Occupancy Planner

JLL • New York, NY

11d • $108,500 - $126,100 • Onsite

About The Position

JLL is hiring an Occupancy Planner to help optimize corporate real estate portfolios and space utilization for clients. The role develops data-driven seat allocation plans, stack and block exercises, and occupancy scenarios that maximize space efficiency while meeting corporate guidelines and standards. The planner works with Corporate Real Estate teams, business leaders, Corporate Finance, and Project Management to align space plans with business objectives, improve efficiency, and support employee experience.

The position also tracks seat demand, supply, capacity, and inventory changes; prepares status reports and forecasts; and presents utilization metrics to support space decisions and annual planning. The planner helps apply space policies, identify exceptions, and coordinates with move and facility management teams on audits and workplace transitions. The role is onsite in New York, NY. The expected compensation is $108,500–$126,100 per year, with final compensation depending on candidate qualifications, location, market conditions, and internal considerations.

Requirements

• Bachelor's degree in Real Estate, Finance, Architecture, Design, Construction Management, or a related field, and 3–5 years of experience in a corporate environment.
• Advanced Google Sheets skills, including pivot tables, VLOOKUP, and complex calculations, and AutoCAD skills for basic test-fits and square footage calculations.
• Experience with interior office renovations and strategic-level space or occupancy planning in corporate environments.
• Strong written and verbal communication skills and ability to interact effectively with executive-level internal and external clients.
• Ability to work independently, multitask, manage time effectively to meet deadlines, and adapt to changing priorities and requests.
• Proficiency in Google Suite and ability to consolidate data and floor plans into compelling Google Slides presentations for clients and business units.
• Strong problem-solving skills, including the ability to ask strategic questions, understand client needs, and develop proactive, innovative solutions.
• Authorization to work in the United States without visa sponsorship.

Nice To Haves

• Familiarity with Computer-Aided Facility Management systems for space and occupancy data management.
• Experience supporting corporate real estate strategy development and implementation at the enterprise level.
• Understanding of corporate real estate best practices, space standards, and workplace trends, including flexible and collaborative work environments.
• Experience with data visualization tools and business intelligence platforms for reporting and presentations.
• Background supporting organizational transformation and workplace change initiatives.
• Demonstrated success building and maintaining relationships with diverse stakeholder groups across organizational levels.

Responsibilities

• Develop seat allocation plans, stack and block exercises, and occupancy scenarios using AutoCAD and Google Sheets to maximize space utilization and comply with corporate guidelines and space standards.
• Prepare and update project status reports comparing actual and projected seat demand, track supply and capacity metrics, and forecast inventory changes using spreadsheet functions and CAFM systems.
• Partner with Corporate Real Estate teams, Business Unit leadership, Corporate Finance, and Project Management to collect headcount forecasts, resolve discrepancies, and align planning strategies with business objectives.
• Recommend, educate, and enforce space policies and procedures, and identify and notify clients of requested exceptions to established standards and protocols.
• Work with move coordination and facility management teams to develop migration plans, conduct facility audits, and support workplace transitions.
• Collaborate with occupancy planning team members on integrated campus and portfolio-wide strategy development and implementation.
• Present space utilization data and metrics, reconcile top-down and bottom-up projections, and support annual planning horizons.

Benefits

• 401(k) plan with matching company contributions.
• Comprehensive medical, dental, and vision care.
• Paid parental leave at 100% of salary.
• Paid Time Off and Company Holidays.
• Early access to earned wages through Daily Pay.
• Supportive culture and benefits prioritizing mental, physical, and emotional health.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level