Occupancy Planner

Cushman & Wakefield•San Jose, CA

10d•$106,250 - $125,000

About The Position

The Occupancy Planner collaborates closely with the space planning team and GRE Strategy to support tactical planning initiatives. The role delivers space and occupancy planning services and manages the supply, capacity, and demand of the client’s global space portfolio. It directs planning activity for assigned regions and sites, supports space planning and move management projects, and coordinates with account leadership, service lines, client representatives, and client GRE leadership. The position also oversees personnel and spatial data to ensure drawings and space classifications are accurately reflected in the relevant tool.

Requirements

Associate degree or equivalent combination of education, training, and experience in project or technology coordination is preferred; strong knowledge of the move process and furniture systems or facility management experience is noted.
Zero to four years of experience in a corporate real estate environment.
Proficiency in MS Office Suite applications.
Excellent customer service and interpersonal relationship skills.
Ability to build strong relationships with internal and external partners to deliver effective services.
Strong oral, written, and presentation skills.
Ability to take ownership of requests to ensure successful completion.
Strong attention to detail and quality, with ability to handle concurrent projects with minimal supervision and direction.

Nice To Haves

Associate degree or equivalent combination of education, training, and experience in project or technology coordination.
Strong knowledge of the move process and furniture systems, or facility management experience.

Responsibilities

Direct the overall planning and development of new spatial activities and current projects and programs within assigned regions and sites.
Coordinate with account leadership peers, other service lines, and client representatives on staffing, future projects, and client relationships.
Prepare operational presentations and reports on the space pipeline, progress, challenges, opportunities, and recommendations.
Conduct meetings with clients, Space Team members, and cross-functional account members to inform, consult, request action, and seek approval.
Ensure compliance with core program standards, including C&W tools, processes, templates, and client-customized outputs.
Use root cause analysis to develop and evaluate solutions and recommend courses of action for projects, processes, and program operations.
Collaborate with IFM, PDS, and client GRE leadership on alignment and day-to-day operations, and recommend process adjustments when misalignment is identified.
Recommend improvements to operational efficiency and service delivery, and direct development of program tools and deliverables to implement solutions.
Provide space planning solutions and move management for expansions, relocations, consolidations, and refreshes; manage client and vendor relationships, talent, and resource utilization.
Direct the development of planning proposals, site assessments for space efficiency, utilization metrics, and supply-and-demand studies.
Direct and deliver project activities, including relations, restacks, renovations, and consolidations.
Establish goals and objectives with timetables for the organizational unit and supervised sub-units.
Oversee personnel and spatial data for the designated region or site, ensuring drawings and space classifications are accurately reflected in the tool.