Senior Occupancy Planner

JLL • Seattle, WA

12d • Onsite

About The Position

The Senior Occupancy Planner supports the client’s occupancy strategy and space management within corporate workplace programs, metrics, and real estate strategy. Reporting to the Area Occupancy Planning Lead, the role partners with Portfolio Strategy and the client’s Strategic Planning team and integrates occupancy planning with relocation management, project management, and facilities management.

The planner serves as the portfolio’s point of contact for quality control, ensuring consistent planning processes, procedures, protocols, and workplace design solutions. The role requires understanding the planned one- to five-year real estate strategy for portfolio buildings and businesses, and leading occupancy planning initiatives and implementation for a specified AMER area.

JLL describes a collaborative culture that supports employee well-being, inclusivity, and belonging. The position is onsite in Seattle, Washington. The role does not provide visa sponsorship; candidates must be authorized to work in the United States without sponsorship.

Requirements

• Bachelor’s degree.
• 5–8 years of experience in a corporate real estate environment.
• Previous experience in strategic-level space or occupancy planning.
• Proficiency in CAFM systems and Bluebeam is listed as preferred in the required qualifications.
• Proficiency in Microsoft Excel, including pivot tables, V-lookups, cell calculations, and formulas.
• Experience with headcount and space-demand analysis for 1:1 and agile populations.
• Ability to communicate planning strategy in writing and incorporate supporting data and floor plans into concise presentations.
• Ability to work with Microsoft Office suite software.
• Strong project management skills and mindset, and proficiency with project management tools.
• Familiarity with AI tools and integrating them into daily workflows and deliverables.
• Ability to thrive in dynamic and ambiguous work settings.
• Must be authorized to work in the United States without visa sponsorship.

Nice To Haves

• Workplace strategy experience.
• Experience in matrixed leadership roles as a lead Occupancy Planner.
• Experience leading special or ad-hoc planning analyses.
• Strong relationship management skills and ability to handle sensitive information.
• Experience facilitating communication among occupancy planners, space planners, Org Space Program Managers, and other GREF team members.
• Experience incorporating occupancy strategy into long-term strategy documents that articulate impacts to city-, site-, and organization-level allocations.
• Experience supporting long-range strategy documents incorporating occupancy strategy at building and organization level.
• Strong interpersonal skills and effectiveness working with JLL and client personnel at all levels.

Responsibilities

• Apply and validate finance-approved, top-down headcount projections by business unit across a rolling three-year planning horizon, partnering with the client occupancy planning and Portfolio Strategy teams to analyze the portfolio and identify space optimization opportunities.
• Develop occupancy scenarios to support business and GREG requirements and analyze occupancy and attendance metrics.
• Track and report projected versus actual headcount by organization; develop city- and site-specific occupancy strategies with GREF Leadership and client occupancy planning.
• Report current and forecasted supply and capacity over a rolling three-year timeframe.
• Collect preliminary program requirements for organizations and teams, and develop migration plans and sequencing for organization-level moves.
• Develop current- and future-state stacking diagrams based on three-year headcount forecasts; obtain organizational alignment on migration and stacking plans and coordinate project implementation scope and phasing schedules.
• Recommend and apply space policies, standards, procedures, and protocols; educate stakeholders and ensure compliance; report and maintain quarterly organization-level space allocation plans.
• Review site audit data, including seat assignments, occupancy, vacancy, labs, and equipment, and partner with Facilities and SDI contacts to validate needs and timing.
• Coordinate occupancy planning with Portfolio Strategy, relocation management, project management, facilities management, client teams, and other GREF team members.
• Maintain consistency and quality control in portfolio planning processes, procedures, protocols, and workplace design solutions.

Benefits

• 401(k) plan with matching company contributions.
• Comprehensive medical, dental, and vision care.
• Paid parental leave at 100% of salary.
• Paid time off and company holidays.
• Early access to earned wages through Daily Pay.
• Comprehensive benefits package prioritizing mental, physical, and emotional health.
• Supportive culture focused on employee well-being, inclusivity, and belonging.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior